39600_Nov_2_26_solicitation_doc.pdf

This Request for Proposal (RFP) is issued by the Weston Board of Education in Weston, Connecticut, seeking qualifications and proposals from experienced communications and public engagement consultants to support communications regarding the proposed construction of a new Weston Middle School. The procurement solicits services under Bid 27-003 WMS Communication Services, with the solicitation open from October 26, 2026, at 4:00 p.m. EDT through November 10, 2026, at 10:00 a.m. EST. Vendor questions and answers are permitted from October 26, 2026, at 4:15 p.m. EDT through November 5, 2026, at 10:00 a.m. EST. The Board anticipates awarding the contract by November 20, 2026. The scope of work is organized in three phased engagements: Phase 1 (Assessment and Planning) involves reviewing existing materials and developing a communications plan; Phase 2 (Implementation) encompasses developing public information materials, representing the project at public meetings and community forums, and tracking public feedback; and Phase 3 (Referendum Preparation) involves referendum-related communications support. Each subsequent phase requires separate authorization. Sealed proposals must be submitted to the Business Office, Central Office, Weston Board of Education, 24 School Road, Weston, Connecticut 06883.

Submissions must include a completed Bid Proposal Form with proposed base fees and other costs, firm qualifications with at least three references, a proposed approach and work plan, work samples, project team identification, a signed Non-Collusion Affidavit, and a Statement of Policy regarding equal employment opportunity. The Board evaluates proposals based on previous experience with similar projects, ability and capacity to perform the work, compliance with applicable laws and licensing requirements, ability to meet project delivery schedules, proposed fees, and litigation history. The Board is not obligated to accept the lowest financial bid and reserves the right to award to multiple consultants or reject any submission. Experience in Connecticut municipalities and public school construction projects is desirable. Required insurance includes Workers' Compensation with $500,000 liability limits, Commercial General Liability at $1,000,000 per occurrence and $2,000,000 aggregate, Commercial Automobile at $1,000,000 per accident, and Umbrella Liability at $5,000,000 per occurrence and aggregate. Delivery terms are Free On Board Destination with payment terms to be vendor-specified. Contact for questions is Andrew Galli at 203-221-6559 or andrewgalli@westonps.org.