Western Regional Sinks

This Agency Request for Quote (ARFQ 0608 DCR2500000116) is a one-time goods procurement issued by the West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the West Virginia Division of Corrections and Rehabilitation for the Western Regional Jail located in Barboursville, Cabell County. The solicitation seeks twelve units of Acorn Model 3325-M0028 15" Compact Lavatories with multi-sided bowls or approved equal replacement fixtures meeting specified technical requirements. The required lavatory fixtures must feature multi-sided bowls measuring 12" x 8" x 5" deep with 1-1/4" NPT female standard elbow waste outlets, air-control pneumatically operated push button valves requiring less than 5 pounds of force to activate, 0.5 GPM flow control, 14-gauge 304 stainless steel seamless welded construction with satin finish, countertops with air-circulating raised rib soap holders, and sound-deadened fire-resistant cabinet interiors. Vendors submitting alternative products must provide alternate brand information and product numbers with their bid responses or face disqualification. The solicitation was posted on June 23, 2025, with a mandatory questions deadline and Q&A phase scheduled for June 30, 2025, and a bid opening on July 7, 2025, at 10:30 a.m. EST. Delivery must be completed within 60 calendar days of purchase order receipt, with F.O.B. destination delivery terms and all shipping charges included in the bid price. Contract award will be made to the lowest qualified responsive bidder meeting all specifications, and all bids must be submitted electronically through wvOASIS or in sealed format to the procuring agency, with a completed Exhibit A Pricing Page required for bid consideration.

The solicitation does not identify any set-aside designations or restrictions limiting bidder participation based on business size, disadvantaged enterprise status, or organizational type. No incumbent vendor information or current contractor details are referenced in the procurement documents. Vendors must acknowledge receipt of all issued addenda, maintain sufficient inventory to fulfill contract obligations, designate a primary contract manager available during normal business hours, and provide quarterly and annual purchase reports. The successful vendor must submit a performance bond and labor/material payment bond each in the amount of 100 percent of contract value, along with a two-year maintenance bond, prior to contract award. Additionally, vendors must obtain and maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Builders Risk Insurance equal to 100 percent of the contract amount, with the state named as an additional insured. The procurement documents do not specify the total contract value, unit pricing, or budget range for this acquisition. Pricing is firm for the life of the contract, payment will be made in arrears only after delivery and acceptance of goods, and vendors must accept payment by electronic funds transfer or P-Card with no additional fees permitted beyond those expressly provided in the solicitation.