Western Regional Sinks

The West Virginia Department of Homeland Security - Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, is seeking a one-time procurement for the Western Regional Jail in Barboursville, Cabell County. The solicitation (ARFQ 0608 DCR2500000116) requires the purchase of twelve (12) Acorn Model 3325-M0028 15" Compact Lavatories with multi-sided bowls, or an equivalent replacement unit. These lavatories must meet specific technical requirements, including a 12" x 8" x 5" deep multi-sided bowl, a pneumatically operated vandal-resistant push button valve, and fabrication from 14-gauge 304 stainless steel with a satin finish. The procurement will be awarded to the vendor providing the lowest overall total cost that meets all specified requirements. Key dates include a quote submission deadline of July 7, 2025, at 10:30 AM, with a Q&A period scheduled for June 30, 2025. Vendors must complete the Pricing Page entirely and can submit an alternative "or equal" product, provided they include detailed alternative brand information. Delivery is expected within 60 calendar days of receiving a purchase order, with standard delivery included in the bid pricing.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain specific insurance coverage, including $1,000,000 in Commercial General Liability Insurance and $1,000,000 in Automobile Liability Insurance. The contract will run for one fiscal year, with vendors required to carry sufficient inventory, provide quarterly and annual reports, and designate a contract manager. While the current pricing page shows an estimated total cost of $0, the actual procurement value will be determined by the responding vendors' quotes. The lavatories will be directly invoiced and shipped to the Western Regional Jail at 1 O'Hanlon Place in Barboursville, WV. Vendors must comply with state regulations, including licensing requirements, background check provisions, and confidentiality policies. The procurement emphasizes competitive bidding, transparency, and strict adherence to state procurement rules, with provisions for potential disqualification if vendors do not meet mandatory requirements or fail to provide required documentation.