Well and Septic: Inspection, Repair, and/or Replacement

The Town of Warrensburg, located in Washington County, New York, is soliciting proposals for well and septic inspection, repair, and replacement services to support state and federally funded community development programs serving income-eligible residential clients. The selected contractor will provide services over a three-year period, working collaboratively with Town staff, consultants, and grant applicants on residential housing rehabilitation and mobile home replacement initiatives. The scope of work encompasses two primary deliverables: comprehensive inspections of existing well and septic systems for functionality and compliance with New York State Department of Health Appendix 75-A and Department of Environmental Conservation standards, and repair or replacement services including minor repairs such as well pump replacement, pressure tank replacement, septic baffles, and distribution boxes, as well as major replacements of septic tanks and absorption fields. Well inspections must include flow and yield testing, potability testing for bacteria, lead, nitrates and nitrites, and well head inspection; septic inspections must include dye or hydraulic load testing, tank inspection with pumping, and location mapping of distribution and absorption fields. Qualified proposers must include recent experience with state and federally funded housing rehabilitation programs, and all well work must be performed by a New York State DEC Registered Well Driller with septic work overseen by contractors experienced in Appendix 75-A compliance. Proposals must include completed bid sheets separating inspection costs from repair costs, firm qualifications and prior experience documentation, and are due by 3:00 p.m. on May 21, 2026; the selection committee will evaluate proposals based on experience, scope of services, and proposed cost with preference given to local firms, and the review and interview process is expected to conclude within one week of the deadline.

This procurement includes contracting goals for disadvantaged business enterprises, with a 6.00% Service-Disabled Veteran-Owned Business (SDVOB) goal, a 15.00% Minority Business Enterprise (MBE) goal, and a 15.00% Women Business Enterprise (WBE) goal. No identical or substantially similar contracts have been awarded by the Town in the past five years, indicating this is a new procurement opportunity with no incumbent vendor currently serving this function. The RFP does not specify an award value or budget range for the contract. Work will commence immediately upon contract award, and the selected firm will enter into a standard Professional Services contract with the Town. Interested proposers should note that the Town reserves the right to accept or reject any proposals and may conduct interviews at the consultant's expense.