Weigh station WIM scales semi-annual

The South Carolina Department of Public Safety (SCDPS) has issued an Invitation for Bid (IFB) solicitation numbered 5400026786 for semi-annual preventive maintenance, calibration, and repair services for Weigh-In-Motion (WIM) scales at four weigh station locations across the state. The procurement covers four lots: Lot 1 at Dorchester County North Bound I-95 (Mile Marker 73), Lot 2 at Anderson County North Bound I-85 (Mile Marker 9), Lot 3 at Dorchester County East Bound I-26 (Mile Marker 173), and Lot 4 at Dorchester County West Bound I-26 (Mile Marker 174). The contract requires comprehensive maintenance of WIM equipment including Kistler Quartz and Mettler/Toledo scales, associated sensors, message boards, cameras, servers, and related infrastructure. Contractors must provide technicians certified to service METTLER TOLEDO and/or Weigh-Tronics equipment, with at least three years of experience on specified systems. Key deliverables include semi-annual preventive maintenance, emergency repair services within 48 hours, annual calibration to ASTM E 1318-09 standards, and detailed service reporting. Bid submissions were originally scheduled for May 16, 2024, at 2:00 pm EST, with questions due by May 6, 2024, at 5:00 pm EST, though subsequent amendments and cancellation notices suggest potential changes to these dates.

The solicitation includes provisions for South Carolina resident contractor preferences under state law Section 11-35-1524, potentially offering up to a 4% preference for in-state subcontractors. Bidders must be registered as South Carolina vendors and comply with state and federal requirements, including documentation for debarment certification, drug-free workplace compliance, and ethical standards. Contractors are required to maintain a minimum of $1,000,000 per occurrence in Commercial General Liability insurance and identify any subcontractors performing more than 10% of the contract value. While no specific award value is explicitly stated, the solicitation indicates 10 units of service for each lot, suggesting a multi-year contract with potential renewal options. Non-resident contractors will be subject to a 2% withholding tax unless they register with the Department of Revenue. The procurement allows for subcontractor participation, requiring detailed information about any subcontractors including business name, address, contact information, and specific work responsibilities. No incumbent vendor information was provided in the available documentation.