Amendment One.pdf

State of South Carolina

Invitation For Bid

Amendment One

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026786 5/9/2024

DELORIS SWEEPER

8038967958 delorissweeper@scdps.gov SC Department of Public Safety Attn: Procurement Office PO Box 1993 Blythewood SC 29016

DESCRIPTION: Weigh Station Weigh-In-Motion Scales Semi-Annual

USING GOVERNMENTAL UNIT: DPS Administration

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 05/16/2024 2:00 pm est. (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 05/06/2024 5:00 pm est. (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1- ONLINE BID SUBMISSION

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 05/232024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/

SAP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code -

Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES

MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

AMENDMENT ONE

Invitation for Bid 5400026786

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

This amendment makes changes to the original Scope of Work/Specifications and answers questions submitted.

Vendor Questions and Answers:

1. Question: Can you provide clarification on this requirement? Both of the sites in this contract have scales that should not require Mettler Toledo or Weigh-Tronics repairs.

Answer: The Mettler Toledo and/or Weigh-Tronics equipment do not apply to Lot 1 and 2.

NOTE: THE ORIGINAL BIDDING SCHEDULE HAS BEEN REVISED AND REPLACED WITH THE

FOLLOWING:

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

LOT #1 - LINE NUMBER 0001

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 10 each

Product Catg.: 78076 - Platform Scales

Item Description: Dorchester County NB for Kistler Quartz.

Tendering Text: Preventative Weigh-In-Motion Scale Services and System Support at Dorchester County North Bound

I-95 Mile Marker 73 for a WIM Scale. Kistler Quartz part numbers: (2) 480284 Quartz WIM Axle Sensor- 1.5m, 100m lead, (4) 480286 Quartz WIM Axle Sensor- 1.75m, 100m lead, and Daktronics message board. See the

Attached Equipment Location.

Internal Item Number: 1

Question Mandatory /

Optional

Multiple

Responses

Accepted?

Response

Are you requesting the SC Resident

Contractor Preference? See The SC

Procurement Code, Section 11-35-

1524(C) (1) (III) and Section IIB of this

Solicitation for more Information. For a

FAQ on these Preferences, Please See

WWW.Procurement.SC.Gov/Preferences

Mandatory No

______Yes

______No

Are you requesting the SC Resident

Subcontractor Preference-2%? See the

SC Procurement Code, Section 11-35-

1524(D) and IIB & VIIB of this solicitation for more information. For a

FAQ on these preferences, please see www.procurement.sc.gov/preferences

Are you requesting the SC Resident

Subcontractor Preference-4%? See the

SC Procurement Code, Section 11-35-

1524(D) and IIB & VIIB of this solicitation for more information. For a

FAQ on these preferences, please see

LOT #2 – LINE NUMBER 0002

0002 10 each

Item Description: Anderson County NB (Townville) for WIM Kistler Quartz.

Tendering Text Preventative Weigh-In-Motion Services and System Support at Anderson County (Townville) North

Bound I-85 Mile Marker 9 for WIM Kistler Quartz, Qty 2 480285 Quartz WIM Axle Sensor-1.75m, 40m lead.

Qty 2 480287 Quartz WIM Axle Sensor-2m, 40m lead.

Kistler Quartz WIM # 9195F421 in-road sensor system (Mile Marker 8). See the Attached Equipment

Location.

Internal Item Number: 2

Question Mandatory /

Optional

Multiple

Responses

Accepted?

Response

Are you requesting the SC Resident

Contractor Preference? See The SC

Procurement Code, Section 11-35-

1524(C) (1) (III) and Section IIB of this

Solicitation for more Information. For a

FAQ on these Preferences, Please See

Are you requesting the SC Resident

Subcontractor Preference-2%? See the

SC Procurement Code, Section 11-35-

1524(D) and IIB & VIIB of this solicitation for more information. For a

FAQ on these preferences, please see

Are you requesting the SC Resident

Subcontractor Preference-4%? See the

SC Procurement Code, Section 11-35-

1524(D) and IIB & VIIB of this solicitation for more information. For a

FAQ on these preferences, please see

LOT #3 – LINE NUMBER 0003

0003 10 each

Item Description: Dorchester County East Bound for Mettler/Toledo.

Tendering Text Preventative Weigh-In-Motion Services and System Support at Dorchester County (East Bound I-26

Mile Marker 173 Metttler/Toledo.

LED Open/Closed Sign (x2)

Sorter Console

Lane Directional Signals

Over-height Sensor

Dell Workstation and Monitors

Mettler/Toledo Model WIM Scale; Serial #C403500798; Volts 120, Amps 3. See the Attached Equipment

Location.

Internal Item Number: 3

Question Mandatory /

Optional

Multiple

Responses

Accepted?

Response

Are you requesting the SC Resident

Contractor Preference? See The SC

Procurement Code, Section 11-35-

1524(C) (1) (III) and Section IIB of this

Solicitation for more Information. For a

FAQ on these Preferences, Please See

Are you requesting the SC Resident

Subcontractor Preference-2%? See the

SC Procurement Code, Section 11-35-

1524(D) and IIB & VIIB of this solicitation for more information. For a

FAQ on these preferences, please see

Are you requesting the SC Resident

Subcontractor Preference-4%? See the

SC Procurement Code, Section 11-35-

1524(D) and IIB & VIIB of this solicitation for more information. For a

FAQ on these preferences, please see

LOT #4 – LINE NUMBER 0004

0004 10 each

Item Description: Dorchester County West Bound for Mettler/Toledo.

Tendering Text Preventative Weigh-In-Motion Services and System Support at Dorchester County (West Bound I-26

Mile Marker 174 Metttler/Toledo.

LED Open/Closed Sign (x2) Sorter Console Lane Directional Signals Over-height Sensor Dell Workstation and Monitors Mettler/Toledo Model WIM Scale; Serial #C348215619, Volts 120, Amps 3. See the Attached Equipment Location.

Internal Item Number: 4

Question Mandatory /

Optional

Multiple

Responses

Accepted?

Response

Are you requesting the SC Resident

Contractor Preference? See The SC

Procurement Code, Section 11-35-

1524(C) (1) (III) and Section IIB of this

Solicitation for more Information. For a

FAQ on these Preferences, Please See

Are you requesting the SC Resident

Subcontractor Preference-2%? See the

SC Procurement Code, Section 11-35-

1524(D) and IIB & VIIB of this solicitation for more information. For a

FAQ on these preferences, please see

Are you requesting the SC Resident

Subcontractor Preference-4%? See the

SC Procurement Code, Section 11-35-

1524(D) and IIB & VIIB of this solicitation for more information. For a

FAQ on these preferences, please see

For Agency Information only, contractor must supply the following rates for services not covered under this contract:

Technician Hourly Rate: $_______________/hour.

Technician Helper Hourly Rate: $______________/hour.

Parts % Discount $_______________

THIS INFORMATION WILL NOT BE A FACTOR IN AWARD.

IX. ATTACHMENTS TO SOLICITATION SAP

ATTACHMENTS LIST [09-9002-1]

The following documents are attached to this solicitation:

Scope of Work/Specifications

Scales Equipment Location

Subcontractor Identification

IMPORTANT TAX NOTICE - NONRESIDENTS ONLY

Withholding Requirements for Payments to Nonresidents: Section 12-8-550 of the South Carolina Code of Laws requires persons hiring or contracting with a nonresident conducting a business or performing personal services of a temporary nature within South Carolina to withhold 2% of each payment made to the nonresident. The withholding requirement does not apply to (1) payments on purchase orders for tangible personal property when the payments are not accompanied by services to be performed in South Carolina, (2) nonresidents who are not conducting business in South Carolina, (3) nonresidents for contracts that do not exceed $10,000 in a calendar year, or (4) payments to a nonresident who (a) registers with either the S.C. Department of Revenue or the S.C. Secretary of

State and (b) submits a Nonresident Taxpayer Registration Affidavit - Income Tax Withholding, Form I-312 to the person letting the contract.

The withholding requirement applies to every governmental entity that uses a contract ("Using Entity").

Nonresidents should submit a separate copy of the Nonresident Taxpayer Registration Affidavit - Income Tax

Withholding, Form I-312 to every Using Entity that makes payment to the nonresident pursuant to this solicitation.

Once submitted, an affidavit is valid for all contracts between the nonresident and the Using Entity, unless the Using

Entity receives notice from the Department of Revenue that the exemption from withholding has been revoked.

Section 12-8-540 requires persons making payment to a nonresident taxpayer of rentals or royalties at a rate of

$1,200.00 or more a year for the use of or for the privilege of using property in South Carolina to withhold 7% of the total of each payment made to a nonresident taxpayer who is not a corporation and 5% if the payment is made to a corporation. Contact the Department of Revenue for any applicable exceptions.

For information about other withholding requirements (e.g., employee withholding), contact the South Carolina

Department of Revenue at 1-844-898-8542 or visit the Department's website at: dor.sc.gov

This notice is for informational purposes only. This agency does not administer and has no authority over tax issues. All registration and withholding tax questions should be directed to the South Carolina Department of

Revenue at 1-844-898-8542. Additional contact information can be found by visiting the Department's website at dor.sc.gov

PLEASE SEE THE "NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX

WITHHOLDING" FORM (FORM NUMBER I-312) LOCATED AT: dor.sc.gov

[09-9005-5]

ATTACHMENT B

SUBCONTRACTOR – IDENTIFICATION

(JAN 2006)

If you intend to subcontract with another business for any portion of the work and that portion exceeds 10% of your price, your offer must identify that business and the portion of work which they are to perform. Identify potential subcontractors by providing the business name, address, phone, taxpayer identification number, and point of contact.

In determining your responsibility, the state may evaluate your proposed subcontractors. [05-5030-1]

Bidder Name: __________________

Company: __________________

Telephone Number: __________________

E-mail Address: _________________

Subcontractor

Business Name

Address Telephone # Taxpayer ID Point of Contact Portion of work to perform

Line item #

(From

Bidding

Schedule)