Weigh station static scales maintenance

The South Carolina Department of Public Safety is seeking comprehensive preventive maintenance, calibration, and repair services for weigh station static scales through an Invitation for Bid (IFB 5400026785). The procurement covers five distinct lots across four weigh station locations in Dorchester, Anderson, and York Counties, involving static scales from manufacturers like Mettler/Toledo and Cardinal Scale. Bidders must be certified by either Mettler Toledo or Weigh-Tronics and provide technicians with factory training or three years of specific equipment experience. The contract requires bi-annual maintenance every six months, including comprehensive scale system diagnostics, cleaning, lubrication, testing, and calibration using certified test weights. Key deliverables include detailed service reports, digital photographs, and adherence to NIST Handbook 44 regulations. Bid submissions are due by May 2, 2024, at 2:00 PM EST, with non-mandatory site visits scheduled for April 16, 17, and 19, 2024. The initial contract term is one year, with potential two additional one-year renewals, spanning a maximum period of three years from the anticipated start date of May 28, 2024.

The solicitation includes South Carolina resident contractor preferences under Section 11-35-1524 of the South Carolina Code of Laws. Bidders must be registered as state vendors and submit current financial statements, evidence of comparable project experience, and information on any subcontractors exceeding 10 percent of contract costs. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the procurement appears open to qualified vendors meeting technical and experience requirements. Contractors must maintain 24/7 technical support, provide remote access capabilities, and submit three references with three years of similar equipment support experience. The contract includes specific warranty provisions: fourteen days for workmanship and ninety days for parts. Although a precise budget range is not specified, the comprehensive maintenance requirements across multiple weigh station locations suggest a significant contract value, with ten service events per equipment per year across five different lots.