WebCDMS Maintenance, Data Management, Crash Location, and Support
Closed State & local contract opportunity Posted
- Solicitation number
- SS-26-00388
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 550 Markers, Plaques And Traffic Control Devices
- 55080 Traffic Controls And Equipment, Electric Systems
- 55082 Traffic Counters, Monitors, And Accessories
- 55090 Transportation Systems, Intelligent (An Automated Information System Which Provides Traffic Management, Communications, And Analysis Of Data As A Minimum)
Opportunity details come from hillsboroughcounty.bonfirehub.com. Updated .
About this opportunity
Hillsborough County intends to award a sole-source procurement to Alfred Benesch & Company for WebCDMS (web-based crash data management system) maintenance, data management, crash location, and support services for a three-year term at an estimated cost of $97,200, with challenges to the sole-source determination due by September 2, 2026.
The procurement qualifies as sole source under Section 3-205(2)(b) of the County's Procurement Policy because Alfred Benesch & Company is the sole provider of the existing integrated WebCDMS system utilized by the County. As a sole-source award, it is exempt from Registered Small Business Encouragement Program participation requirements.
The scope comprises two tasks: Task 1 provides system maintenance, database management, and crash location services, including hosting, tape backup, system restoration within five working days during business hours (8 a.m. to 5 p.m., Monday–Friday), monthly crash-data uploads with notification to the County Project Manager within ten working days, and up to twenty hours per month of technician effort to assign reference node identification numbers to crash records with priority given to fatal, incapacitating injury, bicycle, pedestrian, and motorcycle crashes within thirty days of receipt (estimated 85 percent of all crashes and 95 percent of priority crashes receiving assignments). Task 2 provides on-site training and technical support to the County's Traffic Engineering division. Data sources include the Department of Highway Safety and Motor Vehicles, Florida Department of Transportation, and local law enforcement agencies, integrated with County data layers for roads, land use, and zoning.
Task 1 is priced at $26,400 annually ($79,200 total); Task 2 is billed at $1,500 per full-day training session with an estimated budget of $6,000 annually ($18,000 total). All crash data remains sole property of Hillsborough County and cannot be released or used by Benesch without written County consent. Upon contract termination, Benesch will provide a database copy within thirty days and delete all County data files upon written request.
Opportunity text
Hillsborough County intends to recommend the award of a sole source procurement to Alfred Benesch & Company for crash data management and support for a three (3)-year period at an estimated cost of $97,200.00. The data utilized comes from various sources such as the Department of Highway Safety and Motor Vehicles (DHSMV), Florida Department of Transportation (FDOT), and local law enforcement agencies. The main features are automated crash locating on County roads and intersections, top crash location lists, crashes within County jurisdiction, and automated collision diagramming. Information is provided via a web-based application that allows multiple users and departments to access information. Alfred Benesch & Company also offers training and customer service to County staff. This procurement is being made in accordance with Section 3-205(2)(b) of the County's Procurement Policy as Alfred Benesch & Company, is the sole provider of the existing integrated WebCDMS system utilized by the County offering the salient features previously mentioned. The County reserves the right to extend the time period further, adjust the scope of services in response to changing conditions and updated requirements, and increase the resulting award accordingly. This notice of intent is not a request for competitive proposals/bids. Contractors who are able and interested in providing all the identified crash data management system, support, and training, must submit clear and convincing information to support a challenge to the intended award. Challenges to this procurement must be received no later than the specified Close Date of this sole source notice and must be submitted using the "submission" section in EUNA Procurement for this particular procurement. Absent any challenges, an award will likely be made after the Close Date. The County will review properly submitted challenges (responses) to determine whether bona fide competition exists. Any such responses received by the deadline will be evaluated solely for the purpose of determining whether to conduct this procurement as a competitive solicitation.
Files
| File | Type | Posted |
|---|---|---|
| 1-Quote.pdf | ||
| 2-SS Letter.pdf | ||
| 3-SS-26-00388 Completed Contract File.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity