Web Based Individual Driver Record Checks and Risk Assessments
Closed State & local contract opportunity Posted
- Solicitation number
- Y26-1002
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP code
- Point of contact
-
- Jenna Allen jenna.allen@ocfl.net (407) 484-2427
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is requesting sealed offers for a web-based individual driver record checks and risk assessments system under IFB Y26-1002, with responses due October 8, 2026 at 4:00 p.m. EST via the OpenGov e-Procurement Platform, and questions due September 8, 2026 at 5:00 p.m. EST. A Service Disabled Veteran Business preference of 3 to 8 percent applies to registered prime Service Disabled Veteran respondents depending on bid amount.
The County seeks a hosted, web-based application to continuously monitor approximately 8,500 active employees for motor vehicle record (MVR) issues and process MVR reports for prospective and active employees. The system must support both Florida and out-of-state driver license checks with unlimited annual online submissions. Minimum technical capabilities include fifteen user IDs, 24/7 availability Monday through Friday with concurrent user access, automated notifications of license status changes, customizable risk assessment parameters, ad-hoc reporting using Orange County data, and the ability to process Florida driver license number changes implemented November 1, 2023 without additional MVR costs. All data shall remain the property of Orange County and be retained indefinitely on the contractor's servers. The solution must comply with Orange County Information Systems and Services Enterprise Security Standards for External Data Hosting, including field-level encryption of sensitive data in transit, yearly penetration testing, and prohibition on vendor access to Social Security numbers and internal networks.
The contract term is five years commencing upon execution. Award will be made on an all-or-none basis to the lowest responsive and responsible respondent. Pricing must remain firm for the initial one-year period, with price escalation or de-escalation at one-year intervals thereafter based on the Consumer Price Index (CPI-U) subject to a maximum 4 percent increase without additional authorization. Respondents must submit pricing for all line items and a completed Out-of-State Motor Vehicle Record Fee Schedule Form identifying state-imposed MVR fees for each state excluding Florida. The vendor must maintain Commercial General Liability insurance with a $1 million per occurrence limit and Professional (Cyber) Liability insurance with a $1 million per occurrence limit. A public opening will be held at the next posted Procurement Public Meeting with virtual WebEx attendance available. The recommended award will be posted for five business days prior to final Board of County Commissioners approval.
Opportunity text
2 versions
Update #2 · Latest ·
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Web Based Individual Driver Record Checks and Risk Assessments (Y26-1002)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, October 15, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Tuesday, September 8, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email jenna.allen@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
Update #1 ·
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Web Based Individual Driver Record Checks and Risk Assessments (Y26-1002)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, October 8, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Tuesday, September 8, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email jenna.allen@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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