Watercraft Decal Fulfillment

The State Fiscal Accountability Authority-Division of Procurement Services, on behalf of the South Carolina Department of Natural Resources, is seeking a qualified vendor to provide comprehensive watercraft decal fulfillment services for Richland County. The solicitation requires the selected contractor to issue, print, and fulfill various documents including renewal notices, late fee notices, registration cards, and watercraft, sailboat, and outboard motor decals with associated mailing services. Anticipated annual volumes include 350,000 watercraft decals, 30,000 variable year decals, 40,000 outboard motor decals, and 150 sailboat decals, with additional volumes for renewal and late fee notices. Decals must meet US Coast Guard specifications and provide three to five years of durability. The evaluation will be based on a 100-point scale, with 60 points for Technical Proposal, 25 points for Qualifications, 10 points for Price Proposal, and 5 points for submitted sample decals and renewal notices. Key dates include a non-mandatory pre-bid conference on November 19, 2025, at 11:00 AM EST, question submissions due by November 20, 2025, at 4:00 PM EST, and proposal submissions due by December 17, 2025, at 11:00 AM EST.

The solicitation does not specify any set-aside designations or restrictions on bidding organizations. The contract will have an initial two-year term with three optional one-year renewals, potentially spanning a total of five years from February 1, 2026, to January 31, 2031. The contractor must provide daily fulfillment file processing, enter files into the US Postal System within two to ten business days, manage NCOA address services, handle envelope procurement and printing, and provide secure file transmission via SFTP. Strict security protocols are required, including maintaining comprehensive information security practices, protecting government data, and permanently erasing all SCDNR files after processing and payment. The Business Proposal must include itemized annual pricing with detailed cost breakdowns for the five-year term. While specific budget ranges are not explicitly stated, the comprehensive scope of services and significant annual volume suggest a substantial contract value. The contractor will also be responsible for maintaining detailed security measures, including breach notification protocols and adherence to industry security standards.