Water_Treatment_Services-SOW.docx

BID REQUIREMENTS

ITB

WATER TREATMENT SERVICES

Scope of Work

A. The contractor shall provide labor and materials for complete waterside protection through the treatment of water used for chilled water and heating closed loops and evaporate cooling tower/condenser systems and equipment as indicated in the attached list and located at various facilities. The complete water treatment program shall provide for the prevention of those conditions enumerated in the section identified as “Performance Specifications.”

B. The cost of the contract shall be based on the price and quantities of chemicals, price of other materials, and the cost of labor to be provided to the affect the “Performance Specifications” herein.

C. The contractor shall provide labor and materials to maintain the water softeners installed to the County’s systems; list attached.

D. The cost of chemicals to maintain proper treatment leaves for each system is based on normal system integrity allowing for sampling, bleed, gland leakage, etc. Relief from the quoted costs must be requested in writing with documentation integrity if any system is broached or compromised. The contractor is urged to submit any such relief results promptly.

E. Operational requirements may dictate a change to the chemical treatment program to achieve the desired program goals. The contractor shall provide for the supply of such additional materials even though they are not part of the original treatment program. Such additional treatment requirements shall be incorporated into the contract by a formal change order to the contract.

F. All work performed under this contract shall comply with the regulations and accepted practices of the State of Florida and the United States, for chemical use and handling.

G. All chemicals for boiler treatment shall be manufactured and applied in compliance with the Food & Drug Administration Guidelines, Section 21.

H. The contractor shall be responsible and liable for any water side physical damage resulting from negligence by its employees or representatives.

I. The contractor shall conduct sufficient training of County personnel to allow them to assure proper operations control by observation and testing.

J. The contractor shall be available for emergencies on a 24-hour basis for telephone consultation and shall maintain an up to date list of contact phone numbers with the County Maintenance & Operations Department. The contractor shall have a representative available for on-site consultation within 48 hours, if requested by the County.

K. The contractor shall inspect and test each boiler or cooling tower system no less than once per month. County reserves the right to request field services of the contractor on a more frequent basis during startup of systems or during periods of anomalous operation as it deems necessary at no additional cost. The contractor shall inspect and test closed loop systems no less than once per month.

L. The contractor shall determine the proper chemical feed or injection rates, cycles of connection, blow down rate, bleed rate, and/or make up rate to ensure proper operation of each system to achieve the “Performance Specifications.” Contractor’s personnel shall ensure that the proper equipment is in place, that it is all properly operating, that there are sufficient stores of chemicals in each location and that the proper amount is being fed or injected at the proper times. Contractor’s personnel shall also ensure that the proper cycles of concentration, blow-down or bleed rates and the proper make-up rates are being maintained to ensure proper operation of the program in accordance with the “Performance Specifications.”

M. The contractor shall provide, at the beginning of each year of treatment, an executive summary of existing conditions in all systems covered under this contract. The summary shall include at minimum for each system the following information:

1. Existing Water Chemistry

2. Estimated Evaporation

3. Blow-down, bleed, make-up or condensate return rates

4. Proposed treatment chemicals

5. Planned dosage levels, control limits, and required analyses

N. The contractor shall provide analyses of make-up water on a timely basis, but no less than one per month, to ensure proper adjustment of treatment levels based on make-up water chemistry.

O. The contractor shall accept, for analysis, any water samples taken by the County when conditions are suspect.

P. The contractor shall determine the appropriate chemical residual levels and the procedures for the maintenance of those levels to ensure that the water treatment program meets the “Performance Specifications.”

Q. The contractor shall conduct biological studies of biocide-treated systems on a monthly basis and report the results to the County. These may be reduced to a quarterly schedule if the County concurs that the treatment program is meeting the “Performance Specifications.” County retains the right to return to a monthly schedule if evidence shows that the treatment program does not meet the “Performance Specifications.” On the basis of these studies, the contractor shall modify the treatment program to the “Performance Specifications.”

R. The contractor may sub-contract analytical services required by these specifications but may not sub-contract the actual treatment and sampling services. Sub-contracting shall not relieve the contractor of responsibility for the meeting of the “Performance Specifications.”

S. The contractor shall submit a monthly report for each system presenting the following:

1. Results of analyses

2. Findings of all inspections

3. Interpretation of the results and findings

4. Any deviations from the performance standards

5. Changes needed to meet the standards

6. Immediate actions for remediation

7. As-found, as-left conditions

8. Inspector’s name

9. Types of testing A. Types of Testing at Each Location

1. Cooling Towers

a. Inhibitor

b. Calcium & total hardness

c. Alkalinity

d. Conductivity

e. pH

f. Silica

2. Closed Loop

a. Nitrite

b. pH

c. Conductivity

3. Hot Water Boilers

a. Nitrite

b. pH

c. Conductivity

4. Steam Boilers

a. Phosphate

b. Sulfite

c. Alkalinity

d. Conductivity

e. Feed water hardness

f. Steam condensate

g. Silica

T. The Contractor shall advise the County in writing of the need for actions such as de-scaling, acid cleaning, mechanical cleaning, or any other normal periodic maintenance needed to maintain the ability of the system to meet the “Performance Specifications.”

U. The contractor shall, at the County’s request, conduct heat transfer efficiency studies on each system. Studies conducted at the inception of the contractor shall determine baseline capability of each system. Periodic studies will be used to determine the contractor’s performance in maintaining and improving the efficiency of the systems.

V. The contractor shall perform test for Legionella on all cooling towers once per year and submit a report of the results of such testing to the County. The contractor shall recommend a program of treatment to control Legionella if testing indicates elevated levels.

W. The contractor shall provide information and assistance for maintaining proper waterslide system protection when seasonal weather changes the operation of the systems. This includes, but it is not limited to: wet or dry lay- up, draining of cooling towers and winterization of related cooling systems.

X. The contractor shall submit labor rates and repair materials mark-up for repairs outside the scope of this contract; the County shall authorize suggested repairs by the contractor only upon receipt of a written estimate and the issuance of a Purchase Order for such repairs. Emergency repairs may have begun before the receipt by the contractor of a Purchase Order number.

Y. The contractor shall submit estimates of the cost for installation and the additional water softeners.

· System Listing – A list of the facilities and operating system subject to the contract attached.

· The contractor may use automated controllers, analyzers and feeders, with the concurrence of the County.

Z. MSDS & Spill Control – All MSDS shall be maintained at each site, also a spill management plan which includes the steps to be taken in case of a spill, emergency and contractor phone numbers shall be maintained and properly labeled at each site. Contractor must show the ability to respond to a spill within four (4) hours at any time. Contractor is responsible for cleaning up any spill which may occur to the contractor’s products. A logbook of each visit to the sites will be maintained which indicates the results of the testing, dates, adjustments to equipment and treatments, and recommendations of the County personnel.

PERFORMANCE SPECIFICATIONS

General

1. Water treatment programs designed for Okaloosa County Facilities waterside systems shall provide for:

a. The prevention of biological fouling, deposition of scale, corrosion beyond specified limits, the appearance of slime, mold, rot, fungus, bacteria, algae and their products.

b. The prevention of pitting or other loss of metal beyond specified limits.

c. The prevention of the appearance of sludge or “gunk.”

d. The reduction of corrosive properties of the fluids handled.

e. The passivation of waterside surfaces.

f. Maintenance of suspended solids and semi-solid colloidal materials in suspension.

g. Prevention of any other deleterious or inefficient conditions affection waterside surfaces of treated systems, including reducing existing conditions of this nature.

h. Water filtration for scale control on the Liebert units inspected monthly and Semiannually filters changed and system tested.

i. Domestic hot water loop will need to supply a new system to control smell, taste, color, and safe ph which will be tested monthly.

2. All treatment chemicals supplied shall cause no foaming or produce any disagreeable odors when properly used in the specified amounts or disposed of in accordance with EPA regulations.

3. Chemicals proposed for treatment of systems shall not adversely affect the non-metallic materials, such as wood, PVC, ceramic tile, etc., of the systems equipment and surrounding areas and structures.

4. Water treatment programs for the boilers and feed water systems shall:

a. Prevent oxygen attack of waterside metals as evidenced by the absence of active tuberculation or pitting of the waterside metal.

b. Prevent deposition of feed water impurities on equipment watersides and feed system piping.

c. Remove existing deposits gradually, safely, and without clogging piping and water passages.

d. Eliminate build-up of sludge of watersides.

Closed Heating & Cooling Systems

1. Ensure pH levels to prevent corrosion of mild steel.

2. Ensure nitrate levels maintain corrosion rates of 3.0 mils per year or less on mild steel.

Cooling Towers

1. Treatment – The following treatment levels are acceptable for treatment of the above systems. These treatments are readily acceptable in the water treatment industry and have provided the best results for the type of water found in this area: Organic Inhibitor with Zinc, Two Polymers, and Tolytriazole.

a. Except with the County’s expressed written permission, pH control shall not be dependent upon the addition of acids and alkalis.

b. The contractor shall provide a primary and secondary biocide. The primary biocide shall be normally effective against algae, bacteria, molds, fungi, rot, and slime. It shall be used on a regular basis unless and until biological growths thereby controlled evidence immunity to the primary biocide. At such times, the secondary biocide shall be employed. Should the regular application of the secondary biocide fail to control the biological growth, an alternate biocide program using both the primary and secondary biocides shall be implemented.

c. The contractor shall provide tertiary biocide for those cases resistance to efforts detailed above.

d. The contractor shall provide a defoamer for use in those situations where biocide is overfed, either accidentally or purposefully.

CLOSED HEATING & COOLING SYSTEMS – The treatment program shall maintain the following levels of concentration: bacteria levels below 100,000 bacteria/ml; concentration cycles between 3 and 4; base biocide of 60 PPM.

1. Chilled loop

a. Nitrate

b. Borate

c. Silicate

d. Tolytriazole

2. Hot water boilers

a. Nitrite

b. Borate

c. Silicate

d. Tolytriazole

3. Steam boilers

a. Phosphate & organic sequestrate

b. Sulfite

c. Alkalinity

d. Steam line treatment

e. Double polymer

This bid request is for the Water Treatment Services at the Okaloosa County Facilities listed below:

Crestview Courthouse: 101 East James Lee Blvd. Crestview Fl. 32536

1. 1 Close Chill water loop w/ 2 chillers

2. 1 Close Hot water loop w/ 2 boilers

3. 1 Cooling tower w/ 2 cells County Jail: 1200 East James Lee Blvd Crestview Fl. 32539

1. 1 Close Chill water loop w/ 1 chiller

2. 1 Close Hot water loop w/ 1 boiler Emergency Operations Center: 90 College Blvd. East Bldg. 200, Niceville Fl. 32578

1. 1 Geo loop w/ 23 units

2. 1 Cooling Tower Destin Ft. Walton Beach Airport (VPS): 1701 Hwy. 85 North Eglin AFB Fl. 32542

1. 1 Close Chill water loop w/ 2 chillers

2. 1 Close Hot water loop w/2 boilers Okaloosa County Administration Building: 1250 Eglin Pkwy., Shalimar Fl. 32579

1. 1 Close Chill water loop w/ 2 chillers

2. 1 Close Hot water loop w/ 1 boiler South Courthouse Annex: 1940 Lewis Turner Blvd Fort Walton Beach Fl. 32547

1. 1 Close Chill water loop w/ 1 chiller

2. 1 Close Hot water loop w/ 1 boiler

3. 1 Domestic Hot water loop system w/ 1 hot wat heater

4. 1 Close Glycol Cooler loop w/ 9 CRAC units Water and Sewer Building: 1808 Lewis Turner Blvd, Fort Walton Beach, Fl. 32547

1. 1 Close Chill water loop w/2 chillers Destin Fort Walton Beach Convention Center: 1250 Miracle Strip Pkwy Fort Walton Beach Fl. 32548

1. 1 Close Chill water loop w/ 2 chillers

2. 1 Cooling tower w/ 2 cells

TERM OF CONTRACT:

The term of this contract will be for three (3) years with the option to renew for two (2) one (1) year periods upon mutual agreement in writing.

LIST OF REFERENCES

1. Owner’s Name and Address:

Contact Person: Telephone # ( )

Email:

2. Owner’s Name and Address:

Contact Person: Telephone # ( )

Email:

3. Owner’s Name and Address:

Contact Person: Telephone # ( )

Email:

4. Owner’s Name and Address:

Contact Person: Telephone # ( )

Email:

5. Owner’s Name and Address:

Contract Person: Telephone # ( )

Email:

BID RESPONSE

ITB FM 38-21

Water Treatment Services

PRICING

The following schedule will be paid for the facilities. Each price is a quarterly price for all services required in this Request for Qualifications.

Crestview Courthouse: $ (Quarterly) $__________ (Annually) 101 E James Lee Blvd. Crestview, FL 32536

Okaloosa County Jail: $ (Quarterly) $__________ (Annually) 1200 East James Lee Blvd, Crestview, FL 32539

Emergency Operations Center: $ (Quarterly) $__________ (Annually) 90 College Blvd East Bldg. 200, Niceville, FL 32578

VPS Airport: $ (Quarterly) $__________ (Annually) 1701 Hwy 85 North, Eglin AFB, FL 32542

Okaloosa County Administration Building: $ (Quarterly) $__________ (Annually) 1250 Eglin Pkwy, Shalimar, FL 32579

South Courthouse Annex: $ (Quarterly) $__________ (Annually) 1940 Lewis Turner Blvd, Ft. Walton Beach, FL 32547

Water & Sewer Building: $ (Quarterly) $__________ (Annually) 1808 Lewis Turner Blvd, Ft Walton Beach, FL 32547

DFWB Convention Center: $ (Quarterly) $__________ (Annually) 1250 Miracle Strip Pkwy, Ft. Walton Beach FL 32548

Total Annual Bid Amount $___________________

CONTRACT HOURLY RATES FOR REPAIR OUTSIDE OF THE CONTRACT

Labor Rates

Weekly Rates

Overtime/Weekend Rates

PARTS/EQUIPMENT RATES

Discount

Markup

Cost

PLEASE SEND ALL REPORTS AND/OR INVOICES TO THE EMAIL ADDRESSES LISTED BY EACH LOCATION(S):

Email Address: fminvoices@myokaloosa.com Crestview Courthouse @ 101 E James Lee Blvd. Crestview, FL 32536 Okaloosa County Jail @ 1200 East James Lee Blvd, Crestview, FL 32539 Emergency Operations Center @ 90 College Blvd East Bldg. 200, Niceville, FL 32578 Okaloosa County Administration Building @ 1250 Eglin Pkwy, Shalimar, FL 32579 South Courthouse Annex @ 1940 Lewis Turner Blvd, Ft. Walton Beach, FL 32547

Email Address: wsinvoice@myokaloosa.com Water & Sewer Building @ 1808 Lewis Turner Blvd, Ft Walton Beach, FL 32547

Email Address: dfwbccfinance@myokaloosa.com DFWB Convention Center @ 1250 Miracle Strip Pkwy, Ft. Walton Beach FL 32548

Email Address: aoury@myokaloosa.com llarson@myokaloosa.com pmilton@myokaloosa.com VPS Airport @ 1701 Hwy 85 North, Eglin AFB, FL 32542