Water Treatment Coagulant

The City of San Angelo, Texas Water Utilities Department is soliciting bids through Request for Bids WU-08-26 for the supply and testing of water treatment coagulant to treat approximately 3 million gallons of source water daily from Lake Nasworthy at the Water Production Plant. This procurement follows a two-phase mandatory process requiring all vendors to complete Phase 1 pre-qualification product testing between March 11, 2026 and March 25, 2026, where coagulants must demonstrate performance by achieving clarified water quality of 0.20 or lower NTU turbidity through jar testing conducted on-site at the Water Treatment Plant. Phase 2 involves bid opening and evaluation based on product performance, quality, and cost, with the submission deadline posted on the City's e-Procurement Portal (Bonfire) by April 1, 2026. Vendors must submit pricing on a per-liquid-pound delivered basis (F.O.B. destination) evaluated using a cost-per-million-gallons-treated formula, with coagulants required to meet NSF 60 (61) specifications or current revisions for potable water use accompanied by ANSI/NSF certification. The initial contract term is one year effective from City Council award with four additional one-year renewal options available by mutual agreement, product delivery required within three working days of notification, and prices firm for each one-year term with any price escalation requests limited to 4 percent annually. Key qualifications include a qualified technical service representative residing in Texas throughout the contract period, delivery capability to 1324 Metcalfe Street, San Angelo, and transport trucks capable of off-loading through a two-inch hose, with vendors responsible for all jar testing costs during pre-qualification. The City reserves the right to award contracts to multiple vendors if pre-qualification testing and pricing analysis determines it is in the city's best interest.

This procurement is open to all vendors, including non-resident vendors, though non-resident vendors with principal places of business outside Texas must submit bids lower than the lowest Texas resident vendor bid by the same percentage that Texas resident vendors would be required to underbid non-resident vendors in the non-resident's home state pursuant to Texas Government Code 2252.002. Local preference consideration is available to vendors whose principal place of business is located within San Angelo city limits, allowing local bidders within five percent of the lowest bid price to be selected if the city's governing body determines in writing that the local bidder offers the best combination of contract price and additional economic development opportunities, including employment of San Angelo residents and increased tax revenues. All bidders must submit comprehensive compliance documentation including Conflict of Interest Questionnaires, Debarment and Suspension Certifications, Prohibited Contracts Verifications, minimum three references of similar scope and size, Contact Information Forms with current IRS Form W-9, and special insurance requirements including Commercial General Liability of $1,000,000 per occurrence, Business Auto Liability of $1,000,000, Workers' Compensation at $500,000 per accident, Professional Liability at $2,000,000, Environmental/Pollution Liability at $2,000,000, Cyber Liability at $2,000,000, and Performance and Payment Bonds. No specific incumbent vendor or budget range is identified in the procurement documents; contract awards will be determined through competitive evaluation of qualified bidders meeting all pre-qualification and compliance requirements. The City of San Angelo reserves the right to discontinue use and employ alternative vendors if the winning vendor's product fails to perform adequately to Texas Commission on Environmental Quality water quality requirements.