Water Reclamation System RFP P02611505

The California Prison Industry Authority (CALPIA) is seeking a water reclamation system for the California Institution for Men (CIM) laundry facility in Chino, San Bernardino County. This Request for Proposal (RFP #P02611505) requires a comprehensive, turnkey water reclamation solution that includes storage tanks, pumps, control center, delivery, installation, training, and warranty services. The facility currently processes approximately 4.6 million pounds of laundry annually, using an estimated 22 million gallons of water per year. Bidders must provide a complete solution that demonstrates water savings quality, capacity/expansion potential, and system performance. The evaluation criteria will consider cost, customer service, training programs, control center capabilities, and performance history. Key dates include a mandatory pre-bid conference and site visit on March 18, 2016, at 9:30 AM, with questions due by March 23, 2016, and bid submissions required by March 29, 2016, at 3:00 PM. The anticipated contract start date is April 11, 2016, with a one-year term.

The procurement appears to be open to qualified vendors with demonstrated experience in water reclamation systems for industrial laundry facilities. Contractors must be properly licensed by the Contractors' State License Board and cannot have been previously disqualified from federal, state, or local projects due to safety or law violations. Vendors must comply with extensive security provisions, including background checks, gate clearance procedures, and strict regulations for working within a correctional facility. The project is funded through a Department of General Services Water Conservation Grant Program and is subject to prevailing wage requirements. Bidders must submit one original and four copies of their proposal and demonstrate past performance by providing information on at least three similar projects from the previous five years. While no specific set-aside designations are mentioned, contractors are encouraged to employ inmates, parolees, and ex-offenders with CALPIA approval. The proposal requires vendors to provide performance and payment bonds each equal to 100% of the contract amount, with a security deposit of 10% of the bid amount.