RFP_PW_P02611505_CIM_Only.pdf

State of California Department of Corrections and Rehabilitation

March 15, 2016

Request for Proposal (RFP)

RFP # P02611505

Laundry Water Reclamation Systems Notice to Prospective Bidders

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Request for Proposal (RFP) #P02611505. This RFP is for the one-time purchase of a water reclamation system for the CALPIA laundry at California Institution for Men (CIM) in Chino, California.

In submitting your bid, you must comply with the instructions found herein and the Bidders Instructions, Attachment C. Some of the forms are located at the CALPIA website located at www.calpia.ca.gov, select About CALPIA tab and then Doing Business with CALPIA).

In the opinion of CALPIA, this RFP is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time March 29, 2016 at 3:00 pm CALPIA Contact SUBMIT BID TO:

Business Services Section Teresa Bozynski

Phone: (916) 358-1838 Email: Teresa.Bozynski@pia.ca.gov

California Prison Industry Authority Teresa Bozynski

560 East Natoma Street Folsom, CA 95630

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this RFP.

Term: The CALPIA anticipates that the proposed contract term will be for a one (1) year period.

The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority (Penal Code 2808) considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, expressed warranties, life cycle of product, and customer service commitments for goods and or services.

2. Water Savings and Quality: The estimated water reclamation percentage, quality of reclaimed water and the ability to utilize reclaimed water in various phases of the laundry process.

3. Capacity and Expansion: The potential for additional water to be processed beyond current requirements utilizing proposed equipment and/or additional equipment to be added to the proposed system.

California Prison Industry Authority 560 East Natoma Street Folsom, CA 95630-2200 www.pia.ca.gov Page 1 of 41 http://www.calpia.ca.gov/

California Prison Industry Authority RFP No. P02611505

4. Consumable/Supplies/Accessory Requirements: The type and cost of consumables/ supplies/accessories necessary to operate and maintain the equipment. Indicate whether these items are proprietary or if the use of other items would void warranty.

5. Customer Service: The availability of service/maintenance personnel and response time.

6. Training and Certifications: The type of training and certifications that can be earned by offenders and awarded by the manufacturer.

7. Control Center: Access to real time production data as a proactive method of identifying and preventing poor reclaimed water quality before it happens.

8. Performance: Past performance, quality and/or reliability for the product or service;

certification by the International Standard Organization (ISO). Should a bidder be excluded based upon performance history, there must be documentation which supports that conclusion.

9. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

CALPIA may consider other factors deemed necessary to ensure that best value is achieved.

Any such factors must be reduced to written form and maintained in the contract file for the duration of the resulting contract.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids. Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Any agreement resulting from this solicitation shall be of no force or effect until it is signed by both parties and approved by CALPIA. The Contractor is not to begin work until all approvals have been obtained and the contract has been fully executed, including all applicable certificates of insurance and bonding. Should work begin before all approvals are obtained, services shall be considered voluntary.

TABLE OF CONTENTS

SECTION PAGE

A. Purpose and Description of Service 4 B. Bid Information 5 C. Bidder’s Submittal Requirements 6 D. Licenses and Permits 11 Bid Attachments

Bid Packet Check List (See Required Bid Documents) 2 pages Attachment A: Sample Standard Agreement (STD 213) 1 page

Scope of Work, Technical Specifications, and Payment Provisions 3 pages

Attachment B: Cost Sheet PW REV-0311 4 pages Attachment C: Instructions to Bidders PW REV-0313 8 pages Attachment D: General Conditions of the Contract for Construction

REV-0311 41 pages

Attachment E: Contractor Certifications CCC-307 4 pages Attachment F: Postconsumer Content Certification 2 pages Attachment G: Bid Bond 1 page Attachment H: Payment Bond $100,000.00 1 page Attachment I: Performance Bond $500,000.00 1 page Attachment J: Security Provisions REV-311* 5 pages Attachment M: Darfur Contracting Act Certification 1 page Attachment N: Payee Data Record STD204 2 pages Attachment P: Past Performance Questionnaire 3 pages Attachment Q: Appropriate Attire Policy 2 pages Attachment R: Facility Information 1 page

Required Bid Documents:

Required Bid Packet Check List 2 page Attachment B: Cost Sheet 4 pages Attachment E: Contractors Certifications 4 pages Attachment F: Postconsumer Content Certification, if applicable 2 pages Attachment G: Bid Bond 1 page Attachment M: Darfur Certification Sheet 1 page Attachment N: Payee Data Record STD204 2 pages Attachment P: Past Performance Questionnaire 3 pages

NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and are located on our website at the following link http://www.pia.ca.gov Select About CALPIA then select Doing Business with CALPIA.

A. Purpose and Description of Service

The California Prison Industry Authority (CALPIA) requires Turnkey Water Reclamation System for one (1) CALPIA Laundry Enterprise located at the California Institution for Men (CIM). CALPIA anticipates that the proposed contract term will be for a one-year period.

Refer to the Sample STD 213, Scope of Work and Payment Provisions attached to this RFP as Exhibit A.

California Prison Industry Authority (CALPIA) operates thirteen facilities throughout the state providing California Code of Regulations Title 22 compli ant laundry to the California Department of Corrections and Rehabilitation and other state, city and county agencies. In accordance with the California State Governor’s Emergency Drought Declaration order, CALPIA has researched efforts to conserve water and has identified the laundries as a key target of these efforts.

Currently, CALPIA has two laundries with operating water reclamation systems and plans to install a system at CIM Laundry by June 15, 2016. See Attachment R “Facility Information” for information pertaining to the site. The system for CIM is funded by a Department of General Services Water Conservation Grant Program.

CALPIA will work with the Project Manager designated by vendor to oversee the entire turnkey operation. The Project Manager will serve as a single point of contact for the identification of infrastructure requirements; scheduling, delivery, and installation of equipment; training and/or certifications; and every other aspect to ensure the project is a success.

All installation shall be performed in accordance with the local codes and regulations. All materials used on this project will be per specifications and schedules quoted unless prior approval for substitution is granted by CALPIA.

CALPIA recognizes that Bidders may be able to offer multiple solutions to this RFP. Bidders may submit multiple but separate proposals with different equipment models.

Your proposal shall include all elements of the water reclamation system, including storage tanks, pumps and any other features necessary. Equipment shall include a control center to allow CALPIA staff to access real time system data regarding reclaimed water. Your proposal shall also include costs for delivery and installation, training, and warranty. If proprietary supplies are required, a breakdown of the monthly supply requirement and cost shall also be included.

Each bidder is expected to attend the mandatory pre-bid conference and site visit unless the vendor attended the previous site visits for RFP PO9201.15214. At that time, you will have the option of measuring the available floor space for the purpose of completing proposals.

CALPIA reserves the right, before the conclusion of the contract term to extend the contract for an additional one-year period. A written and approved amendment will be required to extend the contract prior to contract expiration.

The contract resulting from this solicitation is subject to Prevailing Wage Rates per the Department of Industrial Relations, Labor Code 1770 and 1773. The wage determination for each craft or trade classification involved in the work is available at www.dir.ca.gov or can be obtained from the CALPIA Business Services office at (916) 358-2755.

B. Bid Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times. If no time for receipt of bids is specified in the RFP, the bid shall be due by the close of the business day on the date indicated. Close of the business day shall be 5:00 p.m. All times are Pacific Standard Time (PST)/Pacific Daylight Time (PDT).

2. Pre-bid Conference

A mandatory pre-bid conference/walk-through is scheduled for the purpose of discussing concerns regarding this RFP. If you participated in the pre bid conference/walk-through for RFP PO9201.15214, you do not need to attend this one.

In the event a potential prime contractor is unable to attend the pre-bid conference/walk-through, an authorized representative may attend in their behalf. The representative may only sign-in for one (1) company. Subcontractors may not represent a potential prime contractor at a mandatory pre-bid conference/walk-through.

Attendees for the pre-bid conference/walk through held at any California Department of Corrections and Rehabilitation (CDCR) facility are required to provide their full name, driver’s license or identification card number and state of issue, date of birth, and social security number to Kelly Condon via email at Kelly.Condon@calpia.ca.gov before March 16, 2016 by 10:00 a.m. The above information is required to secure gate clearance for admittance.

EVENT DATE

TIME

(Pacific STD /Daylight Time)

RFP available to prospective bidders March 15, 2016 Gate Clearance Deadline March 16, 2016 by 10:00 a.m.

Mandatory Pre-bid Conference and/or Walk- Through (Mandatory only if you did not attend the previous Pre-bid Conference and Walk-through for RFP PO9201.15214)

California Institution for Men (CIM) 14901 Central Ave.

Chino, CA 91710

3-18-16 9:30 a.m.

Deadline for Questions 3-23-16 4:00 p.m.

Final Date for Bid Submission/Bid Opening 3-29-16 3:00 p.m.

Successful Bidder Letter and Posting of Intent to Award 3-30-16 4:00 p.m.

Last Day to Appeal Intent to Award 4-6-16 5:00 p.m.

Proposed Start Date of Agreement April 11, 2016 http://www.dir.ca.gov/ mailto:Kelly.Condon@calpia.ca.gov

When selecting representatives, note that the personal information provided will be used to run a California Law Enforcement Telecommunications Check (CLETS). This will include Department of Motor Vehicles, Wants and Warrants and Criminal History. Access to the institution may be denied based on the outcome of this information.

Bidders and/or their representatives must bring their driver’s license or California DMV identification card in order to be admitted onto institution grounds.

Bidders or their representatives will not be admitted onto institution grounds dressed in shorts or blue chambray, denim, orange, or olive green clothing as these colors are used for inmate and correctional staff attire. In addition, no paging or cellular devices are allowed on institution grounds.

• Reasonable Accommodations

For Contractors who need assistance due to a physical impairment, a reasonable accommodation will be provided by the awarding agency upon request for the pre-bid conference/walk-through. The Contractor must call Kelly Condon at (916) 358-4302 no later than the day prior to the scheduled date and time of the pre-bid conference/walk-through to arrange for a reasonable accommodation.

3. Bid Submittal

Bids must be received via U.S. Mail, common carrier, or hand delivered, no other method of response will be accepted. Bids not submitted under sealed cover may be rejected. Submit one (1) Original bid and four (4) copies to the street address and analyst on page 1 of this document. The interior sealed envelope must be plainly marked with the RFP number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

C. Bidder’s Submittal Requirements:

1. Past Performance - Contractor must provide information on a minimum of three (3) past projects within the last five (5) years that clearly demonstrates their past performance on contracts for similar size and scope of services as requested under this RFP. Attachment P, Past Performance Questionnaire (PPQ), will be used to assess the Contractor’s past performance on similar projects. Contractor is to send past project references a copy of the PPQ and the reference is to send the PPQ directly to the Contract Analyst via fax or email.

Company Name Company Address

IFB Number: P02611505 IFB Name: Laundry Water Reclamation Systems Attention: Teresa Bozynski

BID SUBMITTAL – DO NOT OPEN

2. Experience - Contractor shall be an established firm regularly engaged in satisfactory installation of similar materials. Contractor shall provide information (Description of Work, Contract Date, Contract Cost, Contact Person, Contact Phone) on Attachment P, Past Performance Questionnaire (PPQ), prior to sending the form to their references, on a minimum of three (3) prior projects within the last five (5) years where the Contractor has successfully completed work equal in size and scope to the work under this RFP.

3. Responsible Bidder - Bidders must complete and return all attachments to this Request for Proposal. Bidders may be required to submit evidence of their qualifications. The question of whether a particular bidder is a responsible bidder involves an evaluation of the bidder’s experience, facilities, reputation, financial resources, and other factors existing at the time of the award.

a. CALPIA will only contract with manufacturers or representatives of the manufacturer.

b. Bidders who are representatives of a manufacturer must provide a signed letter of agreement from the manufacturer with their bid package, stating that the manufacturer agrees to provide CALPIA with any needed technical support.

c. The successful bidder shall have a minimum of five (5) years of experience in manufacturing water reclamation equipment or as a representative of said manufacturer.

4. Bidders are required to submit quotes for the location listed on the Cost Sheet (Exhibit 1).

Incomplete responses will be rejected as non-responsive. CALPIA reserves the right to award multiple contracts, at its sole discretion, to those bidders who offer the best value as outlined above.

5. CALPIA’s mission is to train offenders in our factories for gainful employment upon parole. In an effort to further this mission and for the best value to CALPIA, please respond to the following questions as an attachment to your bid.

a. Does your company offer Certification Programs where the offenders can qualify and obtain levels of certification as operators and/or repair technicians?

b. If so, describe how the program works and the method used for certification of offenders. What levels of certification for operation and maintenance are offered?

Describe the criteria used to score.

c. Would your company be willing to partner with CALPIA in placing qualified and well trained paroling offenders into job opportunities with California clients operating similar equipment?

6. Product Profile and Specifications - Bidder shall supply Manufacturers Specification Sheet for all equipment offered in the response. Bidders will offer new equipment only. Bidders shall provide a list of all consumable supplies, tools, and accessories associated with the water reclamation system. The list needs to include the cost as well as the lifecycle for each item. Also indicate if these items are proprietary and if the use of alternate products would void any warranty.

7. Product Information - The following list of product information is required as part of a complete RFP. (All literature must be in English):

a. Product Brochures/Profiles/Literature

b. End-user instructions

c. Technical specifications (capacity, water reclamation percentage, reclaimed water quality, material type, dimensions, electrical requirements, output, etc.)

d. Product delivery lead-time (number of weeks/months)

Information provided is for the sole purpose of evaluation by CALPIA and will remain confidential until an award is made. At that time, all information becomes subject to the Public Records Act, unless it is noted that the information is proprietary.

8. Vendor must provide documentation on the following items with the RFP:

a. Minimum of a one (1) year equipment warranty

b. List of available repair technicians for the service area

c. Recommendations of infrastructure needs and preparation changes required for installation.

d. Suggested schematics and layout of the equipment to maximize the production flow.

9. Installation Requirements - CALPIA is requesting the vendor to provide pricing for a turnkey operation. This includes all costs associated with the purchase, delivery, and installation of the equipment, as well as training and warranty services.

The installation must be planned to minimize plant downtime. Proposal shall include proposed install timeline and impact to operations.

10. Progressive Payments - Progressive payments may be permitted as agreed upon by

CALPIA and contractor.

11. Delivery – Bidder is required to provide CALPIA a detailed schedule and work effort documents of the processes required for delivery and installation of the equipment. See walk-through locations for delivery site information. Arrangements should be made Monday through Friday 7:00 a.m. to 2:00 p.m. with a minimum three (3) week notice required. Weekend or holiday deliveries cannot be accepted without prior approval in writing by ordering agency.

It shall be the contractor’s responsibility to notify CALPIA of any late deliveries or replacement warranty parts immediately upon their knowledge.

It shall be the contractor’s responsibility to obtain proper clearance for delivery drivers prior to any and all deliveries. Contact(s) are to be provided upon development of delivery schedule.

12. F.O.B. Point - For the purpose of this bid, only bids quoting F.O.B. Destination will be accepted. Bids quoting other than F.O.B. Destination will be rejected.

13. Packaging - All packaging shall conform to the applicable freight classifications, and/or postal regulations, and is to be of a quality to assure final delivery without damage to the contents. The exterior of the package is to identify the following:

a. Name and Address of Manufacturer

b. Name of Product/Contents/PO number

14. Quality Conformance - Failure of the equipment to meet any requirement specified herein may, at the discretion of the State, be cause for refusal to accept further shipments of equipment until evidence has been provided by the manufacturer that corrective action has been taken to eliminate deficiencies.

The State may return or refuse to accept any delivery with obvious defects or that fails to meet any requirement contained in this RFP.

15. Quality Assurance - The CALPIA would prefer that bidders are ISO certified. If not ISO certified, the contractor shall maintain a written quality assurance plan. When requested, the contactor/bidder shall submit a copy of this plan. The written plan shall include all steps, checkpoints, forms, and other documentation included in the quality program.

16. On-Site Training - Upon award, CALPIA shall be provided on-site training for a minimum of five (5) working days per site start-up training and one (1) day annual training. Vendor shall supply suggested training plan including manuals, instructions, etc. prior to the outset of the training. End-user instruction manuals are to be provided electronically and in hard copy format.

17. Warranty - All equipment will include a minimum of one (1) year warranty for parts and service effective from the date of activation at each site.

The equipment must be delivered free of all imperfections, defects, and hazards that might affect appearance, normal life, serviceability, or user safety.

The Contractor shall provide CALPIA replacement warranty parts within 3 business days of request. Contractor will be obligated to provide time and material support to CALPIA to assist with replacement of defective parts. Contractor shall assume all freight charges for shipment of warranty parts.

18. Customer Service - For service repair calls after installation, the service technician must respond back to the service call placed by CALPIA staff within 12 hours to schedule the service. Service shall be available in 3 working days or less unless otherwise agreed upon at time of service call. Should the Contractor fail to commence work at the agreed upon time, the Contractor shall be liable to the CALPIA for the difference between Contractor's bid price and the actual cost of performing work by another best value contractor.

19. Customer References - Each bidder shall provide a general overview of their company history. This information shall include the number of years they have provided water reclamation systems and experience specifically with systems designed for laundries.

In addition, each bidder shall provide a minimum of three (3) references willing to provide information regarding operational costs, water savings and environmental fees. At least one reference shall include a system installed within the last two years. Each reference shall include a contact person, the customer’s name and address, telephone number and when the equipment was installed.

20. Submission of Proposal - Proposals should provide straightforward and concise descriptions of the vendor’s ability to satisfy the requirements of this RFP. The proposal must be complete and accurate. Omissions, inaccuracies or misstatements will be sufficient cause for rejection of a proposal.

a. Provide one (1) original proposal and four (4) copies. The proposal package should be prepared in the least expensive method.

b. All proposals must be submitted under sealed cover and sent to CALPIA by dates and times shown in Key Dates Section 2.0. Proposals received after this date and time will not be considered.

c. All original documents must have original signatures and must be signed by a person who is authorized to bind the proposing firm.

d. If the proposal is made under a fictitious name or business title, the actual legal name of vendor must be provided.

e. All proposals shall include the documents identified in the Required Documentation and Attachment Checklist. Proposals not including the proper documentation and attachments shall be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

f. A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The CALPIA may reject any or all proposals and may waive any immaterial deviation in a proposal. The CALPIA’s waiver of immaterial deviation shall in no way modify the RFP document or excuse the vendor from full compliance with all requirements if awarded the agreement.

g. Costs incurred for developing proposals and in anticipation of award of the agreement are entirely the responsibility of the vendor and shall not be charged to CALPIA.

h. An individual who is authorized to bind the proposing firm contractually shall sign the

Exhibit 3, Bid/Bidder Certification Sheet. The signature must indicate the title or position that the individual holds in the firm. An unsigned proposal may be rejected.

i. A bidder may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline as set forth in the Key Action Dates. Proposal modifications offered in any other manner, oral or written, will not be considered.

j. A bidder may withdraw its proposal by submitting a written withdrawal request to

CALPIA, signed by the vendor or an authorized agent in accordance with i) above. A bidder may thereafter submit a new proposal prior to the proposal submission deadline. Proposals may not be withdrawn without cause subsequent to proposal submission deadline.

k. The CALPIA may modify the RFP prior to the date fixed for submission of proposals by the issuance of an addendum to all parties who received a proposal package.

l. The CALPIA reserves the right to reject all proposals. The CALPIA is not required to award an agreement.

m. Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the RFP requirements.

n. The CALPIA does not accept alternate contract language from a prospective contractor. A proposal with such language will be considered a counter proposal and will be rejected.

o. No oral understanding or agreement shall be binding on either party.

D. Licenses and Permits

During the term of the contract, the Contractor must maintain all required licenses and/or permits in full force and effect. If and when the State learns that the Contractor has failed to do so, the State may, in addition to any other remedy it may have, immediately terminate this contract without any cost or liability to the State. If, after bid submission, the Contractor replaces or renews a required license or permit or obtains a newly-applicable license or permit, the Contractor shall provide the State with a copy of the renewed or replaced or newly-obtained license or permit within 20 days following the Contractor's receipt of same.

The Contractor shall provide copies of all required license(s) and permit(s) at the time of bid submittal.

1. California State Contractors License, if applicable.

2. Business license as required by the city, county, or both as determined by bidder’s place of business.

E. Standard Language

CALPIA does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General Conditions (GC’s) are not negotiable.

F. Evaluation Process

1. Each proposal will be checked for the presence or absence of required information in conformance with the submission requirements of this RFP to determine if the proposal meets the minimum qualifications.

2. Proposals that contain false or misleading statements, or provide references that do not support an attribute or condition claimed by the vendor, may be rejected.

3. Bidder may offer any cash discount; however, for the purpose of bid evaluation, when the cash discount offered exceeds five (5) percent, it will be calculated as five (5) percent in determining the lowest bidder. For purpose of bid evaluation only, if the Bidder offers a cash discount of less than twenty (20) days or less than one half (1/2) of one (1) percent, CALPIA will not adjust their bid for cash discount.

4. A minimum of eighty (80) points out of 110 from the criteria established by CALPIA and listed below must be achieved to be considered responsive. A responsive proposal is one that meets or exceeds the requirements stated in this RFP. Purchase orders will be awarded to the vendor(s) deemed to offer the best value to CALPIA.

Rating/Scoring Criteria Maximum Possible Points

Purchase price, to include installation, training & discounts 10 Water Savings and Quality 10 Company Experience/Customer feedback 10 Capacity and Expansion 10 Service response time / Number of local technicians 10 Cost & lifecycle of consumables / supplies / accessories 10 Training program and credentialing services provided 10 Installation and access requirements needed for installation 10 Control center to allow real time production data 10 Warranty Terms 10 Delivery Terms 05 Overall Quality of Bid Proposal 05 Total Possible Points 110

G. Award and Protest

Notice of the proposed award shall be posted for five (5) working days prior to awarding the agreement. The Intent to Award Notification will be faxed to all participating Bidders.

1. Any protest must be in writing and received by CALPIA’s General Manager, or designee, no later than five (5) working days after the contract award notification is delivered.

2. All protests must state clearly the issue(s) that are the subject of the protest, along with all facts and arguments that form the basis of the protest.

3. A protest may be faxed, mailed or delivered to the attention of the General Manager or designee at 560 East Natoma Street, Folsom, CA 95630-2200, provided it is received no later than the close of business on the fifth working day after the award notification is received.

4. The decision of the General Manager or designee is final. Transactions will proceed consistent with the General Manager or designee decision.

BID PACKET CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm the items listed below have been included in your bid. Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package.

NAME OF BIDDER:

COMPANY NAME:

Attachment Name/Description

_____ Bid Packet Check List _____ Licenses and Permits per IFB, Section D _____ Attachment B – Cost Sheet _____ Attachment E – Contractors Certifications CCC-307 _____ Attachment F – Postconsumer Content Certification _____ Attachment G – Bid Bond _____ Attachment M – Darfur Certification Sheet _____ Attachment N – Payee Data Record STD204 _____ Attachment P – Past Performance Questionnaires (submitted by Contractor’s references)

Separate Required Documentation for each Product Line offered:

______ Product Brochure/Profile/Literature/Technical Specifications/End User Instructions

_____ Overview of company history/years of experience with water reclamation systems and experience with laundries

_____ List of Consumables/Supplies/Accessories and associated costs

______ Product Warranty Information (minimum of one (1) year equipment warranty)

_____ Bidder Response to Section 5.0 (Operators Certification Program)

_____ Suggested schematics/layout of the equipment

_____ Recommendations of infrastructure changes needed for installation or any other changes to ensure proper equipment placement, etc.

_____ Detailed schedule & work effort documentation for delivery & installation

_____ Minimum of at least three (3) references for the equipment offered. (Each reference to include the customer’s name, address, telephone number, and a contact person)

_____ ISO Certification or other Quality Assurance documentation

_____ List of available repair technicians for the service area and response time

STATE OF CALIFORNIA

STANDARD AGREEMENT Attachment A

STD 213 (Rev 6/21/06) AGREEMENT NUMBER

P02611505

REGISTRATION NUMBER

CIM Water Reclamation System

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

California Prison Industry Authority

CONTRACTOR'S NAME

2. The term of this Month day, Year, or upon approval, whichever is the later, through Month day, Year Agreement is:

3. The maximum amount $ of this Agreement is: Dollars and No Cents

4. The parties agree to comply with the terms and conditions of the following exhibits that by this reference made a part of the Agreement.

Attachment A - Scope of Work, Technical Specifications, and Payment Provisions 3 pages

Attachment B - Cost Sheet 4 pages

Attachment D - General Conditions of the Contract for Construction 41 pages

Attachment G - Bid Bond 1 page

Attachment H - Payment Bond 1 page

Attachment I - Performance Bond 1 page

Attachment J Security Provisions REV - 311* 5 pages

Attachment Q - Appropriate Attire Policy 2 pages

NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto. These documents can be viewed at http://www.calpia.ca.gov, (select About CALPIA tab, then select Doing Business with CALPIA).

Contractor Initials confirming acceptance of documents incorporated by reference:_______

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

California Prison Industry Authority BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

General Manager

ADDRESS

560 East Natoma Street, Folsom, CA 95630 Page 15 of 41Page 15 of 41 http://www.calpia.ca.gov/

I. SCOPE OF WORK

1. Contractor agrees to provide to California Prison Industry Authority (CALPIA) a Water Reclamation System for the California Institution for Men (CIM) CALPIA Laundry Enterprise.

A. The Contractor shall furnish all labor, including travel and per diem, materials, non-consumable supplies, transportation, equipment and every other item of expense necessary for a Turnkey operation.

B. The Contractor is required to provide a minimum of 51% of the staffing/labor for the services detailed in Item 7, below, including project contact and lead person for services where a subcontractor may be used.

2. The services shall be performed at CALPIA Laundry enterprise located at:

California Institution for Men (CIM) 14901 Central Avenue Chino, CA 91710

3. The services shall be provided during normal working hours, 7:00 a.m. to 5:00 p.m., Monday through Friday, except State holidays. Upon mutual agreement of CALPIA Contract Manager and Contractor, working hours may be modified as necessary to meet completion deadline.

4. Service shall be available not later than the express date set by CALPIA and the Contractor, after all approvals have been obtained, the agreement is fully executed, and an ERPLX Tracking Number is issued. Should the Contractor fail to commence work at the agreed upon time, the CALPIA, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement effective immediately. In addition, the Contractor shall be liable to the CALPIA for the difference between Contractor's bid price and the actual cost of performing work by another best value contractor.

5. The project representatives during the term of this agreement will be:

6. Contractor shall furnish to the CALPIA a certificate of insurance, stating that there is Commercial General Liability, Worker’s Compensation, and Automotive Liability. The certificate of insurance shall include the following three (3) provisions in their entirety:

A. The insurer will not cancel the insured’s coverage without 30 days prior written notice to the State, and will provide the State with a written 10 day notice for Contractors non-payment of premiums.

B. Under Contractor’s General Liability and Automobile Liability insurance CALPIA and the State of California, its officers, agents, employees, and servants are included as additional insured, but only insofar as the operations under this contract are concerned.

State Agency: CALPIA Contractor:

Section/Unit: Operations Section/Unit:

Attention: Kelly Condon Attention:

Address: 560 E. Natoma, Folsom, CA 95630 Address:

Phone: (916) 358-4302 Phone:

Email: Kelly.Condon@calpia.ca.gov Fax:

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C. The State will not be responsible for any premiums or assessment on the policy.

7. Contractor shall provide CALPIA with a turnkey Water Reclamation System located at CIM CALPIA Laundry Enterprise. The Contractor’s Project Manager will serve as a single point of contact for the identification of infrastructure requirements; scheduling, delivery, and installation of equipment; training and/or certifications; and every other aspect to ensure the project is a success, included but not limited to the following:

A. All installation shall be performed in accordance with the local codes and regulations. All materials used on this project will be per specifications and schedules quoted unless prior approval for substitution is granted by CALPIA.

B. Water reclamation systems equipment, including storage tanks, pumps and any other features necessary.

C. Equipment shall include a control center to allow CALPIA staff to access real time system data regarding reclaimed water.

D. On-site training for a minimum of five (5) working days per site start-up training and one

(1) day annual training. Contractor shall supply suggested training plan including manuals, instructions, etc. prior to the outset of the training. End-user instruction manuals are to be provided electronically and in hard copy format.

E. Warranty - All equipment will include a minimum of one (1) year warranty for parts and service effective from the date of activation at site.

i. The equipment must be delivered free of all imperfections, defects, and hazards that might affect appearance, normal life, serviceability, or user safety.

ii. Contractor shall provide CALPIA replacement warranty parts within 3 business days of request. Contractor will be obligated to provide time and material support to CALPIA to assist with replacement of defective parts. Contractor shall assume all freight charges for shipment of warranty parts.

F. Customer Service – For service repair calls after installation, the service technician must respond back to the service call placed by CALPIA staff within 12 hours to schedule the service. Service shall be available in three (3) working days or less, unless otherwise agreed upon at time of service call. Should the Contractor fail to commence work at the agreed upon time, the Contractor shall be liable to the CALPIA for the difference between Contractor’s bid price and the actual cost of performing work by another best value contractor.

8. License and Permits

A. During the term of this contract, the Contractor must maintain all required licenses and/or permits in full force and effect. If and when the State learns that the Contractor has failed to do so, the State may, in addition to any other remedy it may have, immediately terminate this contract without any cost or liability to the State.

9. CALPIA reserves the right to amend the agreement, prior to expiration, in writing on the STD 213A. CALPIA may adjust the terms of the agreement including but not limited to the following:

A. Term extension up to one (1) year.

B. Decreasing the amount of the contract’s original value.

C. Increasing the contract amount by up to 30% of the original value.

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II. PAYMENT PROVISIONS

1. Invoicing and Payment A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the

CALPIA agrees to compensate the Contractor in accordance with the amount specified in the Cost Sheet PW REV-0311, Attachment B, which is attached hereto and made part of this agreement.

B. Invoices shall be itemized and include the time period covered by the invoice, work completed for the period (detailed statement of services) and number of hours worked (if applicable). Invoices shall include the ERPLX Number and the Agreement Number shown in the upper right corner of the STD 213 and shall be submitted in triplicate not more frequently than once every thirty (30) days in arrears to:

California Prison Industry Authority Robert Hernandez CALPIA Laundry

14901 Central Avenue Chino, CA 91710

2. Availability of Funds All financial obligations of CALPIA for the fiscal year(s) encompassed by the term of this agreement are subject to the availability and approval of funding by the Prison Industry Board and/or the presence of sufficient funds to cover those obligations in the fund from which those obligations are to be paid. If such obligations are or become contingent on funding by and/or through the CALPIA budget or on the availability of federal funds or on the action of any Legislative body, said obligations are contingent on the appropriation and availability of funds for the purpose of meeting those obligations. If insufficient funds are approved or appropriated or otherwise available in order to meet CALPIA’s obligations under this agreement, CALPIA may immediately terminate this agreement.

3. Prompt Payment Clause Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Cash Discount CALPIA has a history of taking cash discounts and intends to take advantage of cash discounts offered when they are in the best interest of the CALPIA.

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ATTACHMENT B

COST SHEET

THE STATE OF CALIFORNIA FROM:______________________________

PRISON INDUSTRY AUTHORITY (Name of Bidding Firm)

BUSINESS SERVICES

DELIVER TO: Business Services FOR: Water Reclamation System 560 East Natoma Street RFP #: P02611505 Folsom, CA 95630-2200

Plainly mark outside of envelope with "RFP for Water Reclamation System # P02611505.

The undersigned hereby proposes and agrees to furnish all labor, materials, and equipment, and to perform all work required for the above-named Project in the manner and time prescribed in the Request for Proposal, dated March 15, 2016 and such addenda thereto as may be issued prior to bid opening date and in accordance with prevailing wage rates ascertained by the Department of Industrial Relations and set forth on the DIR web site (http://www.dir.ca.gov/oprl/PWD/index.htm) for General Prevailing Wage Rates as determined by the current DIR prevailing wage published rates. The Bid Price, set forth below in clear legible figures, includes the cost of Bonds, insurance, sales tax, and every other item of expense, direct or indirect, incidental to the Bid Price.

NOTE: Bidders are required to provide their own itemized quote sheet. Itemization should include individual equipment costs, tax (4.1875% per BOE form BOE-230-M, Partial Exemption Certificate for Manufacturing, Research, and Development Equipment), installation costs, delivery costs, warranty costs, and training costs as well as any sub-itemization such as optional equipment. Additionally, costs shall be summarized in the table below. If alternate proposals are being offered, bidders are to submit separate quote sheets and summarized cost sheets for each proposal. All RFP submissions must list items/work included in your quote and items/work that are not covered.

Cash discount for Prompt Payment ______% within __________ days of receipt.

IMPORTANT - READ BEFORE SIGNING: Cost Sheet must be executed in same name-style in which the bidder is licensed. Bidder bidding jointly or as a combination of several business organizations is specially cautioned that such bidder must be jointly licensed in the same form and style in which the bid is executed. If making a bid as a joint venture, each person submitting the bid shall provide the information required below with respect to his or her licensure.

The undersigned Bidder certifies and agrees to provide the information and comply with the requirements contained in Articles 1 through 8 on the following pages of the Cost Sheet. By signing, Bidder swears under penalty of perjury that the conditions of Articles 1-8 are true.

Legal Name of Bidder: Federal I.D. No.:

Contractor's License No.: License Expiration Date License Classification:

Business Address

(Street and/or P.O. Box) (City) (State) (Zip) E-Mail Address:

Business Telephone No.: Facsimile No.:

SIGN HERE ------>

Signature of Bidder

Print Name and Title of Bidder

Executed this day of , 20 at , California.

Turnkey Operation for Laundry Water Reclamation System at CIM Total: $__________________________

Page 19 of 41Page 19 of 41 http://www.dir.ca.gov/oprl/PWD/index.htm

ARTICLE 1 – BIDDER’S BUSINESS IDENTIFICATION

THIS BID IS SUBMITTED BY (check one):

Individual Partnership

Joint Venture Corporation State in which Incorporated

NOTE: If Bidder is a corporation, the State in which incorporated shall be inserted above and the legal name of the corporation shall be set forth on Page 1, together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if Bidder is a partnership, the true name of the firm shall be set forth on Page 1, together with the signature of a partner authorized to sign contract in behalf of the partnership; and if Bidder is an individual, that person’s signature shall be placed on Page 1. If signature is by an agent, other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid;

otherwise, the bid will be regarded as irregular and unauthorized. If bid is submitted by partnership or joint venture, the members are:

ARTICLE 2 – CERTIFICATIONS - BID DEPOSITORY AND FEDERAL COURT FINDINGS

2.1 By signing this Cost Sheet, Bidder certifies that in preparation of this Cost Sheet, no bid was received by the bidder from a bid depository, which depository (as to any portion of the work) prohibits or imposes sanctions for the obtaining by bidder, or the submission to bidder by any subcontractor or vendor or supplier of goods and services, of a bid outside the bid depository. This certification shall constitute a warranty, the falsity of which shall entitle the State to pursue any remedy authorized by law, and shall include the right, at the option of the State, of declaring any contract made as a result thereof to be void.

2.2 By signing this Cost Sheet, Bidder swears under penalty of perjury that representations of the bid with respect to bidder's license are true and that no more than one final un-appealable finding of contempt of court by a Federal Court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor's failure to comply with an order of a Federal Court which orders the Contractor to comply with an order of the National Labor Relations Board.

ARTICLE 3 – STATEMENT OF COMPLIANCE - NONDISCRIMINATION

Bidder (hereinafter referred to as "prospective contractor" in this Statement), by signing this Cost Sheet, hereby certifies, unless specifically exempted, compliance with Government Code Section 12990 (a-f), and CCR, Title 2, Division 4, Chapter 5, Section 8103, in matters relating to reporting requirements and the development, implementation and mainte-nance of a Nondiscrimination Program; as set forth in the General Conditions of the Contract for Construction. Prospective contractor agrees not to unlawfully discriminate, harass or allow harassment against any employee or applicants for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), medical disability (cancer), age (over 40), marital status, and denial of family care leave.

ARTICLE 4 – SMALL/DVBE BUSINESS CERTIFICATION

For accounting reporting purposes, please provide the following information: Are you certified with the California Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Micro Business

Yes No Yes No If yes, enter certification SIC #_________ number below: Expiration Date:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

COMPANY NAME OF BIDDER:___________________________________________________

Page 20 of 41Page 20 of 41

ARTICLE 5 – QUESTIONNAIRE

5.1 In accordance with Public Contract Code, Section 10162, the Bidder shall complete the following questionnaire:

5.1.1 Has the Bidder, any officer of the Bidder, or any employee of the Bidder who has a proprietary interest in the Bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State or Local government project because of a violation of law or a safety regulation?

Yes No

5.1.2 Has the Bidder, any officer of the Bidder, or any employee of the Bidder who has a proprietary interest in the Bidder, ever received a safety violation or failed to file notifications to the Cal-OSHA, Federal OSHA, or EPA Agencies for employee records as required by CCR, Title 8, Section 5208 and CFR 40, Part 61?

Yes No

If the answer to either 5.1.1 or 5.1.2 above is “Yes”, then give the date(s) of the citation(s) or failure to make notifications, and explain the circumstances by attachment to this Cost Sheet.

ARTICLE 6 – NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID

By signing this Cost Sheet, Bidder, being first duly sworn, deposes and says that he or she is the authorized representative of the Bidder, the party making the foregoing bid, that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and is not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone…