RFP_PW_P02611505_Pages_5_and_6_walk_through_addenda.pdf

California Prison Industry Authority RFP No. P02611505

The contract resulting from this solicitation is subject to Prevailing Wage Rates per the Department of Industrial Relations, Labor Code 1770 and 1773. The wage determination for each craft or trade classification involved in the work is available at www.dir.ca.gov or can be obtained from the CALPIA Business Services office at (916) 358-2755.

B. Bid Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times. If no time for receipt of bids is specified in the RFP, the bid shall be due by the close of the business day on the date indicated. Close of the business day shall be 5:00 p.m. All times are Pacific Standard Time (PST)/Pacific Daylight Time (PDT).

2. Pre-bid Conference

A mandatory pre-bid conference/walk-through is scheduled for the purpose of discussing concerns regarding this RFP. If you participated in the pre bid conference/walk-through for RFP PO9201.15214, you do not need to attend this one.

In the event a potential prime contractor is unable to attend the pre-bid conference/walk-through, an authorized representative may attend in their behalf. The representative may only sign-in for one (1) company. Subcontractors may not represent a potential prime contractor at a mandatory pre-bid conference/walk-through.

Attendees for the pre-bid conference/walk through held at any California Department of Corrections and Rehabilitation (CDCR) facility are required to provide their full name, driver’s license or identification card number and state of issue, date of birth, and social security number to Kelly Condon via email at Kelly.Condon@calpia.ca.gov before March 17, 2016 by 12:00 p.m. The above information is required to secure gate clearance for admittance.

EVENT DATE

TIME

(Pacific STD /Daylight Time)

RFP available to prospective bidders March 15, 2016 Gate Clearance Deadline March 17, 2016 by 12:00 p.m.

Mandatory Pre-bid Conference and/or Walk- Through (Mandatory only if you did not attend the previous Pre-bid Conference and Walk-through for RFP PO9201.15214)

California Institution for Men (CIM) 14901 Central Ave.

Chino, CA 91710

3-18-16 9:30 a.m.

Deadline for Questions 3-23-16 4:00 p.m.

Final Date for Bid Submission/Bid Opening 3-29-16 3:00 p.m.

Successful Bidder Letter and Posting of Intent to Award 3-30-16 4:00 p.m.

Last Day to Appeal Intent to Award 4-6-16 5:00 p.m.

Proposed Start Date of Agreement April 11, 2016 http://www.dir.ca.gov/ mailto:Kelly.Condon@calpia.ca.gov

California Prison Industry Authority RFP No. P02611505

When selecting representatives, note that the personal information provided will be used to run a California Law Enforcement Telecommunications Check (CLETS).

This will include Department of Motor Vehicles, Wants and Warrants and Criminal History. Access to the institution may be denied based on the outcome of this information.

Bidders and/or their representatives must bring their driver’s license or California DMV identification card in order to be admitted onto institution grounds.

Bidders or their representatives will not be admitted onto institution grounds dressed in shorts or blue chambray, denim, orange, or olive green clothing as these colors are used for inmate and correctional staff attire. In addition, no paging or cellular devices are allowed on institution grounds.

• Reasonable Accommodations

For Contractors who need assistance due to a physical impairment, a reasonable accommodation will be provided by the awarding agency upon request for the pre-bid conference/walk-through. The Contractor must call Kelly Condon at (916) 358-4302 no later than the day prior to the scheduled date and time of the pre-bid conference/walk-through to arrange for a reasonable accommodation.

3. Bid Submittal

Bids must be received via U.S. Mail, common carrier, or hand delivered, no other method of response will be accepted. Bids not submitted under sealed cover may be rejected. Submit one (1) Original bid and four (4) copies to the street address and analyst on page 1 of this document. The interior sealed envelope must be plainly marked with the RFP number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

C. Bidder’s Submittal Requirements:

1. Past Performance - Contractor must provide information on a minimum of three (3) past projects within the last five (5) years that clearly demonstrates their past performance on contracts for similar size and scope of services as requested under this RFP. Attachment P, Past Performance Questionnaire (PPQ), will be used to assess the Contractor’s past performance on similar projects. Contractor is to send past project references a copy of the PPQ and the reference is to send the PPQ directly to the Contract Analyst via fax or email.

Company Name Company Address

RFP Number: P02611505 RFP Name: Laundry Water Reclamation Systems Attention: Teresa Bozynski

BID SUBMITTAL – DO NOT OPEN