Water Meter Reading Services

Sacramento County Water Agency (SCWA) is seeking a contractor for Water Meter Reading Services through Request for Bid #2022-RFB-0130, covering approximately 34,877 customer meters across seven service areas including Laguna, Northgate, Arden Park Vista, Vineyard, Mather/Sunrise, Country Creek Estates, Grantline, and Sunrise/Douglas. The primary method of meter reading will be Sensus' TouchRead technology, with fewer than 100 manual reads anticipated monthly, serving residential, commercial, industrial, parks, streetscapes, medians, and institutional customers. The contractor must maintain a 99.9% accuracy level in meter readings and provide electronic meter read data to the County's Consolidated Utility Billing & Service (CUBS) by specific monthly deadlines. The initial contract term runs from July 1, 2023, to June 30, 2025, with potential extensions for two additional two-year periods, potentially covering a total of six years. Bids must be submitted electronically through the ProcureNow platform by March 9, 2023, at 3:00 pm, with a question submission deadline of February 9, 2023.

The procurement allows for potential contract awards to multiple contractors who can meet specifications and offer competitive pricing. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the county will evaluate bids based on greatest value, considering factors such as suitability, quality, service, previous experience, life cycle cost, and delivery capability. The pricing structure is unit-based, with costs covering all aspects of meter reading services including personnel, supervision, training, uniforms, equipment, vehicles, fuel, electronic reporting, materials, and supplies. The county notes an eventual plan to retrofit meters currently read via TouchRead with Flexnet or equivalent technology, which may reduce manual reading requirements in the future. Although specific budget ranges are not detailed, the comprehensive nature of the service and the large number of meters suggest a significant contract value. Bidders must also comply with county requirements including specific insurance specifications, environmental purchasing policies, and a good neighbor policy.