Wastewater Pumping, Removal, and Disposal Services Contract

The West Virginia Division of Corrections and Rehabilitation (DCR) is soliciting bids for a wastewater pumping, removal, and disposal services contract for the North Central Regional Jail and Correctional Facility located in Greenwood, Doddridge County. The procurement is an Agency Request for Quote (ARFQ 0608 DCR2600000041) seeking a contractor to manage the facility's pre-treatment sewer system, which includes an 8,000-gallon storage tank, a lift station manhole, and two vessel tanks. The contract will be for an initial one-year term with four potential one-year renewals, requiring scheduled services Monday through Friday between 8:00 AM and 4:00 PM EST and emergency call-out capabilities. Bidders must have a minimum of three years of experience in sewage pumping and disposal, ensure appropriately trained technicians, and comply with all local, state, and federal regulations. Key procurement dates include a non-mandatory pre-bid meeting on October 6, 2025, a question submission deadline of October 9, 2025 at 2:00 PM, and bid submissions due by 10:30 AM EST on October 16, 2025. The evaluation will focus on the lowest qualified responsible bidder meeting all specified requirements, with pricing determined by multiplying per-trip rates by estimated annual quantities.

The solicitation does not specify explicit set-aside designations or restrictions on respondent types. The contract requires a 24/7 emergency telephone service with a five-hour emergency response time, and includes provisions for potential price adjustments after the initial 12-month period, limited to the lesser of the Consumer Price Index (CPI) change or 3%, subject to agency approval. Bidders must demonstrate capability to provide comprehensive wastewater removal services, including pre- and post-service inspections of system components. While specific budget ranges are not explicitly stated in the documents, the pricing will be based on unit rates for scheduled and emergency services across different system components. The procurement contact is Philip K Farley, who can be reached at philip.k.farley@wv.gov or (304) 549-1050 for any procurement-related inquiries. The contract appears to be structured as a master agreement, suggesting potential recurring service requirements for the correctional facility's ongoing wastewater management needs.