WASHERS/DRYERS - Request for Quote

The Colorado Department of Corrections issued a Request for Quote (RFQ) for the procurement of commercial laundry equipment at Skyline Correctional Center in Canon City, Colorado. The solicitation, issued February 10, 2016 with a deadline of February 26, 2016 at 1:00 PM MST, seeks three 60-65 pound capacity washer-extractors and three 75-pound capacity natural gas dryers. The washers must feature Type 304 stainless steel construction, nine cubic feet minimum cylinder capacity, programmable microprocessor controls with minimum nine pre-selected programs, multi-speed extraction capabilities at 300g or higher, water conservation software reducing consumption by 0.2 gallons or more per pound processed, and door openings no less than 15 inches in diameter. The dryers must include 75-pound dry weight capacity, 22.4 cubic feet minimum basket capacity, 1200 CFM air displacement capability, 204,000 Btu/hour heat delivery, microprocessor controls with at least six programs, automatic moisture-level sensing, and 26 7/8 inch minimum door openings. All quoted prices must include removal of existing equipment (three 50-pound washers and three 75-pound dryers), inside delivery, professional installation by qualified technicians, utility connections, on-site demonstration, and minimum two installation and maintenance manuals per machine with spare parts lists and wiring diagrams. A mandatory site visit was scheduled for Monday, February 22, 2016 at 11:00 AM, with vendor registration required by Thursday, February 18, 2016 at 3:00 PM. Evaluation criteria include cost, quality, safety, security considerations, projected delivery date, lifecycle costs including energy usage and maintenance, warranty provisions, and bidder qualifications and experience. Vendors must be registered on the Colorado Vendor Self Service website and possess factory-certified, trained service technicians capable of providing repair service within 100 miles and within 48 hours of notification.

The solicitation included a preference for certified Service Disabled Veteran Owned Small Businesses based in Colorado as an evaluation factor. No specific incumbent vendors, set-aside designations, or budget ranges were identified in the solicitation documents. Bidders were required to be distributors capable of managing trade-in considerations for removed equipment and were expected to operate on Net-45 payment terms after receipt of goods and invoice unless otherwise specified. The procurement was issued on an FOB-destination basis, with all freight costs to be included in bid prices. No specific award value or contract budget range was disclosed in the available documentation. Submission of quotes was required via email to maryann.shaw@state.co.us or fax to (719) 269-4064, and only vendors attending the mandatory site visit were permitted to submit quotes.