CAAA 2016001018 - Washers & Dryers SCC.pdf

DOCUMENTED QUOTE

SOLICITATION: CAAA 2016001018

PROCUREMENT TYPE: Commodity & Services

TITLE: Washers and Dryers - Request for Quote.

DESCRIPTION: Provide and install washers and dryers as per the “Items and Specifications” section below and attachments.

BID SUBMISSION DETAILS

Submission Deadline: 02/26/16 1:00 PM MST

Submissions Accepted Via: E-mail & Fax

Details: Please submit your quote response by e-mail to maryann.shaw@state.co.us or by fax to (719)269-4064.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Mary Ann Shaw, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

CORE/VSS Vendor # ___________________________________________

Projected delivery date: _____________________ calendar days after receipt of order. (If applicable)

Bidder's printed name __________________________________________

E-mail address _________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4054/4060/4309 F 719.269.4064 mailto:maryann.shaw@state.co.us http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Location:

Skyline Correctional Center Highway 50 East and Evans Road Canon City, CO 81212

FOB – Destination – Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Mary Ann Shaw Agency: Department of Corrections Phone: (719)269-4054 Fax: (719)269-4064 Email: maryann.shaw-@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the respective quality/safety/security considerations concerning the goods to be provided;

2. the projected delivery date and/or availability;

3. anticipated ‘life cycle’ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned Small

Business based in Colorado, and/or the bidder’s past performance;

5. and any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly. Please direct all questions to the technical point of contact below by phone or e-mail only and not through CORE. Thank you.

ITEMS AND SPECIFICATIONS:

The Skyline Correctional Center wishes to replace all of its current laundry equipment with new washers and dryers. The facility wishes to trade in the current equipment (3, 50 lb. washers and 3, 75 lb. dryers) so quotes are asking for removal and trade-in value of the current equipment.

Due to the scope of this project, a site visit will be Mandatory. The full specifications of the items being requested are listed on other attachments to this solicitation. NOTE: Quoted prices will include removal of the current equipment and inside delivery and installation by a qualified technician in accordance with the manufacturer's recommendation and connection to adequate and accessible utilities and an on-site demonstration of the machine operation and routine preventative maintenance procedures to DOC staff member(s). Vendor will also provide a minimum of two (2) installation, operations, and maintenance manuals, including spare parts lists, wiring diagrams, preventative maintenance, and any other pertinent data for each machine.

1) Three (3) each Washer / Extractor 60-65 pound capacity, 240 /60/3-ph, washer door opening no less than 15 ½ inches in diameter, washer cylinder shall have a minimum capacity of nine (9) cubic feet, programmable microprocessor capable of proving a minimum of nine (9) pre-selected programs, and water saver software. For a complete list of specifications, please see the additional attachment.

Bid price of each $ ______________________________________ Total bid price $ _______________________________

Trade-in value of each washer $___________________________ Total trade-in value $ ___________________________

Manufacturer / Model # ______________________ ___________ Warranty _____________________________________

Service Technician within 100 mile radium: Yes _______________ No ____________________ mailto:maryann.shaw-@state.co.us http://www.colorado.gov/vss

Service Technician Response time: within: ___________________________________________

2) Three (3) each, Dryer 75 pound capacity, natural gas dryers. Full specifications as listed on the additional attachment.

Bid price of each $ ______________________________________ Total bid price $ __________________________________

Trade-in value of each dryer $ ____________________________ Total trade-in value $ ______________________________

Manufacturer / Model # ______________________ ___________ Warranty _____________________________________

Service Technician within 100 mile radium: Yes _______________ No ____________________

Service Technician Response time: within: ___________________________________________

MANDATORY SITE VISIT: A mandatory site visit is scheduled for Monday, February 22, 2016 at 11:00 AM. Please e-mail Ms. Cordova at Rebecca.cordova@state.co.us by Thursday, February 18th, 3:00 PM with your driver’s license number, full name as it appears on your driver’s license and your date of birth in order to obtain clearance for the site visit. Only those vendors that attend the site visit will be allowed to submit a quote.

TECHNICAL POINT OF CONTACT: Rebecca Cordova, Skyline Correctional Facility Laundry, 719-269-5601 ext. 3318 or Rebecca.cordova@state.co.us

TERMS AND CONDITIONS: By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following:

COMPETITIVE EQUALS: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

BACKGROUND CONSENT TO SEARCH: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a “Consent to Search Authorization” form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Also please note that tobacco products and other contraband items are prohibited on CDOC property.

OTHER NOTES: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2016001018) mailto:Rebecca.cordova@state.co.us