Warren State Hospital Dairy and Eggs Qtr Bid

Warren State Hospital is requesting bids on dairy and eggs products for the fourth quarter of 2026 (October through December), with bids due August 26, 2026. The hospital is located in Wyoming County, Pennsylvania and operates under the Commonwealth's procurement framework.

The scope covers four commodity categories: dairy products (margarine in 1-pound prints, vegetable oil spread in 5-gram individual servings, low-fat cottage cheese with small curd, and low-fat fruited yogurt) and three cheese products (American cheese, Cheddar natural cheese, and Swiss cheese), plus eggs meeting USDA Grade A or better standards. All dairy and cheese products must comply with Title 7, Pennsylvania Code, Chapter 59, and applicable FDA regulations under the Nutritional Labeling and Education Act of 1990. Only pre-approved brands are acceptable; vendors must submit samples for evaluation by the Food Specification Committee prior to bidding. Dairy products have specified shelf-life requirements ranging from 21 days (cottage cheese and yogurt) to 90 days (margarine and oil spread) beyond delivery date. Margarine and vegetable oil spread require 24 cases each across three delivery dates (October 5, November 2, and December 7). Cottage cheese calls for 26 cases across the quarter, and fruited yogurt is bid at 48 cases per delivery date with specific flavor distributions. Cheese quantities total 910 pounds across the quarter with defined delivery schedules. All products must be delivered in refrigerated or frozen condition on clean trucks, with chilled items not exceeding 40 degrees Fahrenheit. Quantities are estimates only and subject to adjustment. The Commonwealth reserves the right to reject non-conforming commodities within five business days and may charge vendors $100 liquidated damages plus open market repurchase costs for failed replacements. Payment is made upon receipt of invoices after delivery and acceptance.

Vendors must register through the PA Supplier Portal prior to bidding. The Bidding Guide and detailed specifications are available for download.