SPECIAL INSTRUCTIONS AND CONDITIONS

DAIRY PRODUCTS

1. INSPECTION: All specified Dairy Products and Drinks shall conform to Title 7, Pennsylvania Code, Chapter 59, Milk Sanitation and Standards. All dairy products requiring US Grade must be processed in a plant approved for USDA Grading Service.

Shipping cartons shall bear the USDA inspection legend or plant number and packages shall bear the appropriate US Grade shield.

2. LABELING: Food labels shall comply with the Nutritional Labeling and Education Act of 1990 (NLEA), as administered by the Food and Drug Administration Office of Food Labeling, Center for Food Safety and Applied Nutrition. Products shall comply with the current standards of identity as defined by the most current revision of 21 Code of Federal Regulations, parts 100-169. Ingredients must be specified to comply with NLEA regulations.

3. DELIVERY TIME LIMITATIONS: Chilled dairy products must be delivered with a remainder of shelf life as specified. Items from freezer storage must be delivered within 90 days from date of pack.

4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of refrigeration, all deliveries shall be made on clean refrigerated or freezer trucks. Chilled items shall be delivered at no higher than 40º F (4.4C), and show no signs of mishandling. Frozen items shall be solidly frozen and show no evidence of defrosting, refreezing, freezer burn or dehydration of mishandling. Final acceptance of frozen items may be based on inspection of the thawed product, not to exceed 15 business days after delivery.

5. PACKAGING AND PACKING: Fiber board containers shall be of a size and shape normally used for the product and packed to full capacity without slack-filling or overfilling. Case closure to be accomplished by taping, strapping or gluing.

Staples shall not be used as a final case closure. All master containers shall not exceed 50 lbs., unless otherwise specified.

6. CONTENTS: The facility reserves the right to submit samples for laboratory analysis. If laboratory analysis verifies the ingredients do not meet the specified requirements, the cost of analysis will be charged to the vendor and product is subject to rejection by the facility. No further awards will be made to any firm with an unpaid laboratory fee.

7. ACCEPTABLE BRANDS: Any brand or product identified in a specification will be the only brand(s) accepted. Bidder must provide product/brand being bid for each item when submitting bid. Products and brands not previously approved by the Food Specification Committee will not be acceptable. Samples must be properly labeled and identified with name of bidder and applicable item name, corresponding specification number and name and ingredient statement. Failure to comply with the requested information may be cause for rejection of request for evaluation.

Written requests for product evaluations should be submitted to the chairman of the DPW Food Committee at:

Dietary Management Service Specialist Bureau of Juvenile Justice Services 607 South Drive/Room 339 Harrisburg PA 17120 Telephone: 717-772-0759

8. DELIVERY DATES: Delivery must be made on dates during the hours as specified in contract. Noncompliance will be cause for rejection unless prior approval for change is granted by the director of dietary services.

9. CANCELLATION CLAUSE: Quantities listed are estimates only and may be increased or decreased in accordance with the actual requirements of the facility. With notification 15 days prior to scheduled delivery date, the facility reserves the right to cancel any quantity of the order and agrees to pay the vendor only for products actually accepted by the Department.

10. REJECTION, FINAL ACCEPTANCE AND PAYMENT OF COMMODITIES: Commodities received by the Commonwealth shall not be deemed acceptable until the State has had a reasonable opportunity to inspect the commodities. Any commodity which is discovered to be defective or fails to conform to the specifications may be rejected upon initial inspection or any later time if the defects contained in the material were not reasonably ascertainable upon the initial inspection. It shall, thereupon, become the duty of the vendor to remove the rejected commodities from the premises without expense to the Commonwealth within five business days after phone notification followed by the Complaint/Rejection Form – 516C (faxed) of the rejection. Rejected items left longer than five business days following phone notification will be regarded as abandoned and the State shall have the right to dispose of them as its own property. The vendor shall replace all such rejected items with products conforming to the specifications within five business days following phone notification of rejection as documented on the complaint/rejection notice. If the vendor fails, neglects or refuses to do so, the Commonwealth shall then have the right to purchase on the open market and charge the defaulting vendor any increase in price plus $100.00 for liquidated damages. Partial or late deliveries or incorrect items may be rejected and any difference in price for repurchase will be charged to the defaulting vendor, plus $100.00 for liquidated damages. No further awards will be made to any firm with an unpaid surcharge/liquidation assessment or laboratory bill.

The Commonwealth will accept and pay only for actual net weight or count determined at the time of delivery. Any discrepancy between actual net weight or count indicated by the vendor will be recorded on the delivery slips. Payment will be made upon receipt of invoices after commodities have been delivered and accepted.

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COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

OPENING

DATE:

COMMODITY CLASS

NAME OF FACILITY

PROPOSAL

NUMBER

ITEM

DESCRIPTION OF COMMODITY

QTY.

UNIT

PRICE

TOTAL

OLEO MARGARINE (MARGARINE) – SALTED OR UNSALTED.CHILLED OR FROZEN.

PREPARED FROM ALL VEGETABLE FATS AND OILS AND FORTIFIED WITH NOT

LESS THAN 15,000 USP UNITS PER LB. OF VITAMIN A PALMITATE. SHALL

POSSESS OUTSTANDING QUALITIES WHICH GIVE IT AN IMMEDIATE MELTDOWN

FAST GETAWAY) IN THE MOUTH WITH COMPLETE ABSENCE OF ANY DISCERNABLE

WAX-LIKE TEXTURE.

1. MARGARINE – 1 LB. PRINTS. Chilled or frozen. 24 Cases Individually wrapped, without individual cartons.

20 to 40 lbs. per commercial container. (Buyer to specify salted or unsalted and state of refrig-eration.) Shall have a shelf life of at least 90 days beyond date of delivery.

APPROVED BRANDS CODE #

Delivery Dates Lbs./Delivery 10/05/26 8 Cases 11/02/26 8 Cases 12/07/26 8 Cases

2. VEGETABLE OIL SPREAD – At least 40% vegetable 24 cs.

Oil spread. Chilled. Individual ready-to-serve, 5 gm. serving size. Shall be placed individually on commercially acceptable individual plastic cups with sealed, easy open tops. Packed 600-900 cups per carton, 5.5-6.6 lb. net weight per case.

Shall have a shelf life of at least 90 days beyond date of delivery.

APPROVED BRANDS CODE #

Promise (600 ct) Gold-N-Soft Shedd’s- Country Crock (900 ct) Land-O-Lakes Light Spread Sommers Maid Smart Balance (600 ct)

Delivery Dates cs./Delivery 10/05/26 8 Cases 11/02/26 8 Cases 12/07/26 8 Cases

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

OPENING

DATE:

COMMODITY CLASS

NAME OF FACILITY

PROPOSAL NUMBER

ITEM

DESCRIPTION OF COMMODITY

QTY.

PRICE

TOTAL

3. COTTAGE CHEESE, LOW-FAT, SMALL CURD – Grade A, 26 Cases pasteurized. Containing between 0.5% and 2% milk fat and not more than 82.5% moisture.

Shall have a shelf life of at least 21 days beyond date of delivery. Packaged in 3-5 Lb.

containers. (Buyer to specify fat content and container size.)

APPROVED BRANDS CODE #

Daisy (3 lb) Upstate Farms (5 lb)

Delivery Dates Cases/Delivery October 5,13,19,26 2 Cases per delivery November 2,9,16,23,30 December 7,14,221,28

4. FRUITED YOGURT, LOW-FAT – All natural with 624/cs.

active yogurt cultures. Made from cultured pasteurized skim milk, sugar, nonfat dry milk solids, modified food starch, fruits and other natural flavors. Swiss style (pre-mixed).

Shall have a shelf life of at least 21 days from date of delivery. Packaged in 6 or 8 oz.

plastic cups with removable lids, 12 single-flavored cups per case or 5 lb. bulk containers.

(Buyer to specify packaging and flavors.)

EACH DELIVERY TO CONTAIN:

22 VANILLA

9 STRAWBERRY BANANA

9 BLUEBERRY

8 PEACH

Delivery Dates Doz/cs./Delivery October 5,13,19,26 48 cases per delivery date November 2,9,16,23,30 December 7,14,21,28