Warehouse Equipment Preventative Maintenance and Repairs

Charles County Public Schools (CCPS) in La Plata, Maryland is requesting sealed bids for warehouse equipment preventative maintenance and repairs on a time and materials task order basis under ITB #WEPMR-2526, with bids due February 5, 2026 at 2:00 PM Eastern Time. Questions are due January 20, 2026 at 2:00 PM.

Bidders must demonstrate at least five years of successful experience in similar work, hold a Maryland contractor's business license, and maintain comprehensive insurance coverage including general liability, business auto liability, and workers compensation. Three professional references are required.

The scope covers annual preventative maintenance and repair services for four pieces of warehouse equipment: Nissan Forklift Model ES30, Hyster Model N30FR, Clark Power Pallet Jack Model EWP45, and Nissan Forklift Optimum 50 Model CPJO2A25PV. Preventative maintenance pricing must be fully burdened, including travel time, labor, overhead, and profit; material costs for repairs are reimbursed at actual cost with receipts required. Technician, supervisor, and laborer hourly rates apply during regular business hours (7:30 AM to 3:30 PM, Monday through Friday). Overtime is reimbursable at 1.5 times the regular rate only if authorized in advance by CCPS.

Individual task orders are capped at $5,000 with an annual aggregate cap of $10,000. The initial contract term is one year with four optional one-year renewal periods at CCPS's discretion. Renewal price increases are limited to the Consumer Price Index-Urban (CPI-U) for the Washington D.C. Metropolitan Area and must be requested in writing at renewal.

Bids must be submitted in two signed originals plus one electronic copy with all required attachments, including business relationship affidavit, subcontractor information forms, and W-9 tax forms. Award will be made to the lowest responsive and responsible bidder; CCPS reserves the right to make multiple awards, reject all bids, or rebid.