Walk-In Freezer

The Oregon Department of Fish and Wildlife is issuing a Request for Quote (RFQ) for the procurement of a single walk-in freezer unit for installation at its Central Point Office. This intermediate procurement, identified as OregonBuys Solicitation Number S-63500-00015798, seeks quotes for a Norlake Model# KLF77810-C or an equal alternative unit that meets or exceeds the specified product requirements. Bidders must submit their proposals through the OregonBuys electronic procurement platform and are required to provide line-item pricing for the freezer unit with separate delivery and freight costs, with all pricing held firm for 30 days from bid submission. The mandatory bid proposal form requires vendors to include standard company information, Federal ID Number, address, contact information, and COBID certification status if applicable. The bid submission deadline is February 5, 2026 at 2:00 PM, with delivery required no later than June 23, 2026. Prospective bidders may submit questions via email to odfw.bids@odfw.oregon.gov up to three business days prior to the bid close date, though responses are not guaranteed before the deadline. All bidders must be registered in OregonBuys prior to submission, with free vendor registration available through the OregonBuys website at https://oregonbuys.gov/bso. The agency will award this procurement as a Purchase Order upon selection and will not accept protests on this intermediate procurement.

The solicitation documents do not identify any specific set-aside designations or restrictions limiting eligibility to disadvantaged enterprises or particular organization types, though vendors are requested to indicate COBID certification status if applicable. No incumbent vendors or current contractors are identified in the procurement documents. The goods must be new, current model items carrying full manufacturer warranties and complying with solicitation specifications, with delivery on an F.O.B. destination basis and all transportation and handling charges to be paid by the contractor. The State of Oregon's standard terms and conditions apply to the purchase order and establish comprehensive contractual obligations including compliance with Oregon Workers' Compensation Law, federal civil rights statutes, OSHA requirements, and Oregon safety and health standards. No specific budget range or award value is disclosed in the available solicitation documents. Payment will be made within 30 days following delivery or invoice receipt, whichever is later, and the contract is governed by Oregon law with jurisdiction and venue in the Circuit Court of Marion County.