Waco CFY seeks vending machine services.

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0015692) for vending machine services at the Waco Center For Youth, located at 3501 N. 19th St, Waco, TX. The solicitation requires a contractor to provide, install, and maintain six vending machines across multiple facility buildings, offering a diverse range of beverages including Coca-Cola and Pepsi products, sports drinks, water, and juice, as well as snacks such as chips, cookies, beef jerky, and granola bars. Bidders must demonstrate a minimum of five years of relevant experience, with personnel having at least five years of industry experience, and provide three verifiable references from current or previous similar contracts. The contractor will be responsible for 24/7 technical support, completing repairs within one business day, maintaining machine sanitation standards, ensuring adequate product supply, and complying with specific electrical safety requirements. Key procurement dates include a questions/clarifications deadline of January 2, 2025 at 1:00 PM CT, with responses posted by January 3, 2025, and final bid submissions due January 9, 2025 at 10:30 AM CT. The contract will commence upon award and expire on August 31, 2029, with no renewal options.

No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the solicitation documents. The contractor must maintain various insurance coverages, including workers' compensation, commercial general liability ($1M per occurrence), commercial automobile liability ($1M), professional liability ($1M), and umbrella liability ($1M). While no explicit budget range is provided, the pricing sheet requires vendors to specify product pricing, commission percentage, refund request policies, and machine repair timeframes. The solicitation emphasizes compliance with state regulations, including obtaining necessary state, county, and city licenses, and adhering to specific electrical safety standards such as NFPA 70 Article 422.51 regarding ground-fault circuit interrupters. Upon contract termination, the contractor must remove all equipment within two days, with any remaining property becoming HHSC property without compensation. The procurement process requires extensive documentation, including completed HHS Solicitation Affirmations, Addendum Acknowledgement Forms, Bidder Reference Form, financial capability documentation, and operational capacity documentation.