Voter Registration Certificates

Hunt County, Texas, through an Invitation to Bid (ITB 261001), is seeking a vendor to produce and distribute voter registration certificates for the 2026-2027 voting period. The procurement involves two primary deliverables: 187,000 printed and mailed certificates and 100,002 blank certificates on laser stock. Specifications require certificates to be printed in Pantone 1485 (Orange) with black text, meet postal requirements, and have paper thickness between .007" and .016". Certificates must comply with Texas Secretary of State's Elections Division directive and include specific voter information and identification requirements. The bid requires electronic submission through the Bonfire portal or hard copy by November 12, 2025, at 2:00 P.M., with printed certificates to be manufactured and mailed around November 20, 2025, and blank certificates delivered by January 1, 2026. Vendors must complete several mandatory forms, including Non-Collusive Bidding Certificate, Cooperative Purchasing Agreement, and Certification Regarding Lobbying.

The procurement appears open to most vendors, with no specific set-aside designations explicitly noted. However, vendors must complete certifications regarding lobbying, energy company boycotts, and firearm entity discrimination, with exemptions available for sole proprietorships, non-profits, and companies with fewer than 10 full-time employees or contracts under $100,000. The bid includes a cooperative purchasing agreement allowing other governmental entities to potentially participate under the same contract terms. While specific budget ranges are not explicitly stated, the bid requires per 1,000 unit pricing for both printed and blank certificates, with postage costs included. The contract will be valid from January 1, 2026, through December 31, 2027, and the county reserves the right to accept or reject any bids, with award anticipated to the lowest responsive bidder. Postage will be calculated based on price per card, and the certificates must adhere to detailed design and content requirements outlined in the Texas Secretary of State's directive.