Volusia County Backflow Devices Testing & Certification & Parts

Volusia County is soliciting bids for countywide backflow prevention device inspection, testing, certification, maintenance, repair, and installation services across County-owned facilities under IFB 26-B-75JJ, with bids due July 15, 2026 at 3:00 p.m. and a question-submission deadline of July 1, 2026.

Respondents must hold a current Backflow Assembly Tester Certification and/or a current Florida Plumbing Contractor License, maintained throughout the contract term. A local preference of up to 5% applies to bidders meeting residency requirements in specified Florida counties.

The scope encompasses annual testing of double check valves, pressure vacuum breakers, and reduced pressure zone devices on approximately 157 backflow devices distributed across County facilities in Daytona Beach, Port Orange, Holly Hill, Ormond Beach, DeLand, Deltona, and other municipalities, plus Daytona Beach International Airport and Library Services. Services include diagnostic repairs, cost estimates, and installation or replacement for both potable and reclaimed water systems in compliance with Florida Department of Environmental Protection regulations and local municipal requirements. The contractor must meet performance timelines of 14–21 calendar days for annual testing requests, 72 hours for normal service requests, and 12 hours for emergency services, with results and certification documentation submitted within 14–21 days in digital format.

Pricing must be submitted as unit rates for backflow device testing, technician labor (normal and after-hours), helper labor (normal and after-hours), and backflow device parts with cost-plus markup. Price redeterminations are permitted annually based on documented increases in wages, fuel, or materials using the Employment Cost Index or Producer Price Index. Payment terms allow 45 business days for County remittance on undisputed invoices, with interest accruing at 1% monthly for invoices unpaid after 30 days.

The initial contract term is three years with options for two subsequent one-year renewals, contingent upon mutual written agreement and County Council approval. Award will be made to the most responsive and responsible bidder offering the greatest overall value, not necessarily the lowest price. The incumbent contractor is Ready Plumbing and Fire Protection, Inc., which held the previous contract (21-B-183MC) from October 28, 2021, through October 27, 2026. Respondents must submit three references for relevant projects completed within the last three years and complete vendor questionnaire questions to be deemed responsive. Bids will be opened July 15, 2026 at 3:01 p.m. via Microsoft Teams. No pre-bid conference will be held.