Backflow_ITB.docx

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Attached to
Volusia County Backflow Devices Testing & Certification & Parts
Solicitation number
26-B-75JJ
Issued by
Volusia County, Florida

About this file

Written by GovTribe AI ·

This is an Invitation to Bid (ITB) document for Volusia County, Florida, soliciting qualified contractors to provide backflow prevention device testing, certification, maintenance, repair, and installation services across county-owned facilities. The scope of work encompasses annual testing of double check valves, pressure vacuum breakers, and reduced pressure zone devices in compliance with Florida Department of Environmental Protection regulations and local municipal requirements. Services also include diagnostic repairs, cost estimates, and installation or replacement of backflow devices for both potable and reclaimed water systems. The contractor must meet performance timelines of 14-21 calendar days for annual testing requests, 72 hours for normal service requests, and 12 hours for emergency services, with test results and certification documentation submitted within 14-21 days of completion in digital format (Excel or PDF).

The contractor must maintain a Backflow Assembly Tester Certification and Florida Plumbing Contractor License, with all certifications submitted to the County and applicable municipalities as required. The contractor is responsible for providing all labor, supervision, materials, tools, testing equipment, transportation, and mobilization costs, with permit costs pre-approved and reimbursed at actual cost with documentation. Invoicing shall be submitted separately per site within 30 days of service completion and must detail service type, labor hours, materials, and applicable permit costs. The contractor assumes full liability for water system contamination, property damage, and improper installation or testing, and is responsible for all job-site safety. The County reserves the right to add or remove service locations and adjust quantities without guaranteeing minimum volumes.

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Other files

File Type Posted
Volusia_County_Backflow_Devices_Testing_&_Certification_&_Parts.pdf PDF
Required_FAA_Clauses.pdf PDF
26-B-75JJ_Insurance_Requirements.pdf PDF
ITB_Docs_COMPLETE,_21-B-183MC.pdf PDF
County_Backflow_Devices_-_Site_List.xlsx XLSX spreadsheet
ROA,_21-B-183MC,_Backflow_Device_Testing,_Certification,_Repairs_and_Parts.pdf PDF
Attachment_A_-_Price_Sheet_(1).xlsx XLSX spreadsheet
PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls XLS spreadsheet

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1. General Services The Contractor shall provide all labor, supervision, materials, tools, equipment, transportation, and incidentals necessary to perform backflow device testing, certification, repair, installation, and related services for Volusia County facilities, excluding fire protection systems unless otherwise authorized.

2. Service Categories The Contractor shall provide services including, but not limited to:

2.1 Backflow Device Testing

· Annual testing of:

· Double check valves

· Pressure vacuum breakers

· Reduced pressure zone devices

· Testing shall comply with all applicable:

· Florida Department of Environmental Protection (FDEP)

· Local municipal regulations

· Each device shall be:

· Tested

· Tagged with test date

· Logged in service records

2.2 Repairs and Maintenance

· Diagnose and repair malfunctioning devices

· Provide cost estimate and obtain County approval prior to repairs

· Use new, compliant parts unless otherwise approved

2.3 Installation Services

· Installation or replacement of backflow devices, including reclaimed water systems

· Contractor assumes full responsibility for:

· System integrity

· Prevention of contamination or debris entry

· Protection of surrounding infrastructure

3. Performance Standards

3.1 Service Timelines

· Annual testing: within 14–21 calendar days of request

· Normal service requests: within 72 hours

· Emergency service: within 12 hours Failure to meet these timelines may constitute non-performance.

3.2 Completion & Reporting

· Test results submitted within 14–21 days of completion

· Reports must include:

· Device ID / location

· Test results

· Repairs performed

· Certification documentation

· Format: digital (Excel/PDF) as required by County

3.3 Compliance & Certifications

· Contractor must maintain:

· Backflow Assembly Tester Certification

· Florida Plumbing Contractor License

· All certifications must be submitted to:

· County

· Applicable municipalities (if required)

4. Coordination & Scheduling

· All work shall be coordinated through the County Project Manager

· Contractor shall:

· Schedule work to minimize disruption to County operations

· Perform routine work during normal business hours unless otherwise approved

5. Materials, Equipment, and Permits

· Contractor responsible for all:

· Tools and testing equipment

· Test cocks and fittings

· Transportation and mobilization

· Permit costs:

· Pre-approved by County

· Reimbursed at actual cost with documentation

6. Service Locations & Volume

· Work shall be performed at County facilities

· County reserves the right to:

· Add or remove locations

· Adjust quantities without guaranteeing volume

7. Invoicing Requirements

· Separate invoice per site

· Must include:

· Service type

· Labor hours

· Materials

· Permit costs (if applicable)

· Submitted within 30 days of service completion

8. Safety and Liability

· Contractor responsible for all job-site safety

· Liable for:

· Water system contamination

· Property damage

· Improper installation or testing

File details come from the government source that posted it. Updated .