VOIP Telephone System

Northville Public Schools in Wayne County, Michigan, is seeking bids for a comprehensive VoIP Telephone System replacement project spanning 13 district locations. The procurement involves acquiring and installing a new Cisco Systems-based telecommunications infrastructure, which includes 695 classroom telephone handsets, 155 office telephone handsets, 90 expansion modules, 14 conference room telephones, and 13 voice gateways. The project's scope encompasses system installation, configuration, training, warranty, and ongoing maintenance, with specific requirements for E911 compliance and system integration. Bidders must be factory-authorized representatives with at least three years of experience in K-12 educational telecommunications deployments and provide verifiable references. The bid is due on July 16, 2025, with a projected contract start date of September 2, 2025, and a completion date of December 19, 2025. Contractors are required to submit detailed pricing itemizations, including unit costs for each component, and provide a comprehensive Bill of Materials. Evaluation criteria will likely include technical capabilities, pricing, experience, and compliance with district specifications.

The solicitation does not explicitly outline set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit a 5% bid guarantee and a sworn, notarized statement disclosing familial relationships as mandated by Michigan Public Act No. 232 of 2004. While no incumbent vendor is mentioned, the project requires integration with the district's existing network infrastructure, with the network core located at Hillside Middle School. The system is designed to support approximately 830 users across elementary, middle, and high schools, including Amerman Elementary, Moraine Elementary, Ridge Wood Elementary, Silver Springs Elementary, Thornton Creek Elementary, Winchester Elementary, Hillside Middle School, Meads Mill Middle School, Northville High School, Cooke School, Old Village School, Technology & Operations, and Transportation departments. Contractors must provide a seven-year warranty, annual software upgrades, and 24-hour equipment repair/replacement services. Though a specific budget range is not disclosed, the comprehensive nature of the project suggests a significant investment in telecommunications infrastructure for the school district.