Vital Records Four-Post Shelving Purchase and Install

The Illinois Department of Public Health is seeking a vendor to purchase and install metal shelving for vital records document storage at a new Lawrence facility, with proposals due June 15, 2026.

The scope comprises four-post shelving units in two configurations: units measuring 36 inches deep by 42 inches wide by 88 inches high, each holding 42 boxes, and smaller units measuring 18 inches deep by 42 inches wide by 88 inches high with 21-box capacity. The facility layout specifies placement across multiple storage zones designated for vital records, adoptions, accounting documents, microfilm, and general supplies, with detailed measurement annotations establishing precise positioning requirements. The vendor must manage both procurement and on-site installation.

The contract is subject to the State of Illinois Standard Terms and Conditions (Version 23.2). Vendors awarded contracts of $1,000 or more must pay a $15 Minority Contractor Initiative fee deducted from the first payment. General commercial liability insurance of at least $1 million per occurrence and $2 million annual aggregate is required, with the State named as additional insured. Workers' compensation and auto liability coverage are mandatory. Payment follows the State Prompt Payment Act (30 ILCS 540), with invoicing required by July 31 following the fiscal year in which services are performed. The State reserves the right to terminate for convenience with thirty days' notice or for cause immediately upon notice of performance failure or safety jeopardy. The contract is contingent upon appropriation of funds by the Illinois General Assembly and subject to prevailing wage requirements where applicable and compliance with all applicable federal, state, and local laws.

No estimated contract value, contract term, incumbent, evaluation criteria, pre-bid meeting, or question deadline is specified in the source materials.