Visual Inspections of Storm Water at the Williamstown AASF

The West Virginia Army National Guard, Environmental Protection Division, is soliciting bids for an Agency Request for Quote (ARFQ) to establish a twelve-month open-end contract for visual inspections of storm water at the Williamstown AASF #1 (Wood County Readiness Center) located at 387 Aviation Drive in Williamstown, West Virginia. The procurement requires qualified vendors to conduct quarterly visual inspections of two designated outfalls (Outfall #001 and Outfall #005) that discharge from the facility's storm water systems, with inspections timed to occur within the first 30 minutes to one hour of runoff or snowmelt discharge. Vendors must document visual indicators including color, odor, clarity, floating solids, settled solids, suspended solids, foam, oil sheen, and other pollution indicators for the facility operating under WV/NPDES #WVG611853. Required qualifications include a minimum of two years of experience in collecting water samples, with vendors responsible for all labor, materials, travel, mileage, and reporting costs. Pricing shall be submitted on a cost-per-event basis multiplied by four quarterly events and evaluated on lowest overall total cost. The technical question deadline is May 11, 2023 at noon, with bid opening scheduled for May 18, 2023 at 2:30 PM EST. Bids must be submitted electronically through wvOASIS or mailed to the Adjutant General's Office, 1707 Coonskin Drive, Charleston, West Virginia 25311.

Vendors must provide Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence, with the WV Army National Guard named as certificate holder, and must be properly registered with the West Virginia Purchasing Division prior to contract award. Vendors are required to coordinate with facility personnel and the project manager during normal business hours (Monday through Friday, 7:00 AM to 4:00 PM, excluding federal and state holidays), with no mandatory pre-bid meeting. The contract includes renewal options for two additional successive one-year periods upon mutual written consent. No specific set-asides for disadvantaged enterprises or incumbent vendors are mentioned in the solicitation documents. Payment will be made via West Virginia P-Card following invoice submission for services rendered. While the solicitation does not specify a budget range or award value, costs are structured as a cost-per-event basis for four quarterly inspections over the initial twelve-month contract period.