Vista center-multimedia replacement

Palm Beach County's Facilities Development and Operations Department issued a sealed quote/bid solicitation for the Vista Center Multimedia Replacement Project (Project Number 19353), a low voltage work contract requiring comprehensive multimedia system upgrades across two conference rooms. The scope of work encompasses furnishing all materials, labor, supervision, permits, and supplies necessary to replace existing equipment with new Crestron systems, commercial-grade televisions, projectors, document cameras, and associated cabling. Specific deliverables include replacement of nine televisions ranging from 49 to 65 inches (including seven LG models and two 86-inch units to be installed by the county), one Epson Pro G7400 or approved equal projector, one Elmo PX-10 Visual Presenter document camera, and a complete Crestron multimedia system with digital media switchers, room controllers, and touch screen interfaces valued at $71,680.00 in list pricing. The project also includes an alternate bid requirement for removal and replacement of the existing projector screen with a Da-Lite 21865L model. A mandatory pre-bid meeting was held on December 11, 2019, at 9:00 A.M. at Vista Center's main entrance, with sealed bids due by 2:00 P.M. on January 16, 2020, to the Capital Improvements Division at 2633 Vista Parkway, West Palm Beach. Contractor qualification under Palm Beach County's Annual Contract - Low Voltage is mandatory, with qualification applications required at least 10 days before the bid due date. Substantial completion is required within 30 calendar days from permit issuance, with an alternative timeline of 60 calendar days from the Notice to Proceed, and liquidated damages are assessed at $80 per day for failure to meet the completion deadline.

Palm Beach County's procurement includes Small/Minority/Women Business Enterprise (S/M/WBE) set-aside requirements, and bidders must disclose whether they are Palm Beach County certified S/M/WBE vendors and provide Equal Business Opportunity (EBO) Program schedules documenting subcontractor participation. Additionally, bidders must provide a list of any final adjudicated discrimination determinations within the past four years in the State of Florida regarding discrimination against subcontractors, vendors, suppliers, or commercial customers and must comply with the County's Commercial Nondiscrimination Policy as outlined in Resolution 2017-1770. Bid security of at least 5 percent is required for bids of $200,000 or more, along with a public construction bond equal to 100 percent of the work order amount. Contractors must provide a 12-month warranty against defects in materials and workmanship from the date of acceptance and submit comprehensive closeout documentation including as-built CAD drawings, final device cut sheets, software programs, system settings, manuals, training, and all manufacturer registrations in the County's name. Original signatures are required on all bid documents, with copies, emailed, or faxed bids not accepted. The estimated project budget reflects the Crestron equipment bill of materials of $71,680.00, with the total contract value dependent on bidder quotes for installation labor, additional equipment, and the optional projector screen replacement.