Visitor Management and Wearable Mobile Devices

Harbor Springs Public Schools has issued a Request for Proposals (RFP) for a comprehensive Visitor Management and Wearable Mobile Panic Button System to be implemented across four district facilities: Harbor Springs High School, Harbor Springs Middle School, Shay Elementary, and Blackbird Child Care Center. The procurement seeks to modernize campus safety through two integrated systems: a Visitor Management System for efficient registration, screening, and tracking of visitors, and a Wearable Mobile Panic Button System that enables staff to discreetly initiate emergency alerts with real-time location tracking. Proposals are due by May 23, 2025, at 2:00 PM Eastern Time, with specific submission requirements including a PDF proposal emailed to Rod Fullerton. Evaluation criteria will comprehensively assess vendor proposals based on compliance with project requirements, system functionality, scalability, ease of use, total cost of ownership, vendor experience, technical expertise, warranty coverage, and proposed project timeline. The systems must integrate with PowerSchool SIS and optionally with Intrado's Revolution Server, with vendors required to provide a detailed company overview, project approach, product specifications, implementation timeline, cost breakdown, warranty and maintenance plan, and references from similar K-12 installations.

The RFP does not explicitly mention specific set-aside designations or restrictions on respondent types. The procurement requires vendors to have demonstrated experience in K-12 educational technology installations, with a focus on campus safety solutions. The proposed systems must integrate with existing infrastructure, specifically PowerSchool SIS and potentially Intrado's Revolution Server. While a specific budget range is not disclosed in the available documentation, the comprehensive nature of the project suggests a significant investment in campus safety technology. Vendors will need to provide a complete cost breakdown and demonstrate the total cost of ownership for the proposed Visitor Management and Wearable Mobile Panic Button System. The district's primary objective is to select a vendor that can provide a robust, user-friendly solution to enhance safety and security across all district facilities, indicating a preference for comprehensive, scalable, and technologically advanced solutions.