Vineyard Surface Water Treatment Plant- HVAC Preventative Maintenance

Sacramento County Water Agency (SCWA) is soliciting competitive sealed bids through Request for Bid 2026-RFB-0011 for comprehensive preventative maintenance and emergency HVAC services at the Vineyard Surface Water Treatment Plant located at 10151 Florin Road in Sacramento, California. The scope of work encompasses all HVAC systems and associated components, including boilers, packaged air handling units, rooftop units, heat pumps, split systems, exhaust fans, supply fans, make-up air units, evaporative coolers, and associated pumps and controls across the facility's multiple buildings. Required deliverables include quarterly preventative maintenance services with inspections, filter replacements, belt maintenance, and system testing; weekly monitoring of the building management system with reporting to SCWA; annual maintenance activities such as boiler cleaning and combustion testing; 24/7 emergency repair availability with a two-hour response requirement for emergencies and four-hour response for non-emergency calls; and comprehensive reporting including service documentation, compliance records, and long-range asset replacement plans covering 10, 15, and 20-year horizons. Minimum qualifications require mandatory pre-bid site visit attendance on April 29, 2026, at 9:00 AM (with sign-in required for bid responsiveness), possession of a valid California C-20 HVAC contractor license with EPA Section 608 refrigerant certification for all technicians, documented experience with similar facilities completed within the past five years, and a Cal-OSHA-compliant safety program. Award will be made based on greatest value using a weighted evaluation structure with preventative maintenance pricing accounting for 60 percent, unplanned service labor rates for 30 percent, and parts/materials markup percentage for 10 percent. The deadline for submitting questions is May 8, 2026, with bid responses due May 22, 2026, at 2:00 PM. The contract term begins June 1, 2026, and continues through May 31, 2027, with options to renew annually for up to four additional one-year terms, extending through May 31, 2031, contingent upon satisfactory performance, funding availability, and mutual agreement.

Sacramento County offers a five percent local business preference to vendors meeting local business qualifications and a two percent micro-business preference to state-certified micro-businesses in the Sacramento Regional Market Area. No incumbent contractor information or existing vendor commitments are specified in the procurement documents. Prevailing wage requirements apply to this maintenance project pursuant to California Labor Code sections 1720 and 1770 et seq., with applicable rates available from the California Department of Industrial Relations. The County will not reimburse travel charges, trip fees, truck fees, or fuel surcharges, with standard payment terms set at NET/30 days. Specific budget or award value information is not disclosed in the available procurement documents; however, the equipment inventory identifies extensive HVAC systems requiring maintenance across multiple manufacturers including TRANE, BARD, MITSUBISHI, DAIKIN, FUJITSU, LIEBERT, and others. The County reserves the right to award individual items or groups of items, reject any or all responses, and is not required to award to the lowest-priced bidder.