Video Game Concessionaire for East Harbor Campground

The Ohio Department of Natural Resources (ODNR) is soliciting proposals for a video game concessionaire contract at East Harbor State Park Campground in Preble County. The procurement seeks a vendor to supply, install, and manage gaming machines within the campground's 34' x 25' game room, with machines to be operational during camp store hours (8 am - 8 pm Sunday-Thursday, 8 am - 10 pm Friday-Saturday). The selected vendor will be responsible for providing a diverse mix of gaming equipment, including video games, crane machines, air hockey, basketball, and pinball games, with a strict limitation that no more than 50% of machines can be merchandisers. Proposals must include a detailed game mix and proposed revenue share percentage, with the contract covering the main camping season from April 15th to October 31st, 2025. The evaluation will focus on the best financial offer, with vendors required to submit a comprehensive quote detailing game types and anticipated monthly commission to the park. A site visit is strongly recommended, and the contract includes potential renewal options for up to three additional years. The proposal submission deadline is April 11, 2025, with the anticipated contract start date of approximately April 15th, 2025.

The solicitation encourages participation from diverse businesses, with specific emphasis on Minority Business Enterprises (MBE) and Executive Diversity, Growth and Equity (EDGE) vendors, as outlined in the State of Ohio's Standard Terms and Conditions. Vendors must provide their own workers' compensation coverage and comply with various state and federal regulations, including non-discrimination requirements and maintaining necessary business qualifications. While no specific budget range is explicitly stated, the contract will involve revenue sharing, with the vendor paying a monthly commission to the park based on machine earnings. The park will provide electricity through 28 available outlets, and the vendor must be prepared to remove all gaming equipment by the last week of October when the game room is winterized. Contractors will need to demonstrate financial stability, technical capability to maintain and service gaming machines, and the ability to provide a high-quality gaming experience for campground visitors. The contract includes provisions for potential multi-year renewal, subject to satisfactory performance and mutual agreement between the vendor and ODNR.