East_Harbor_Game_room_Specifications_pm_edits__1_ (1).docx
DOCX document 30 KB Posted
- Solicitation number
- SRC0000029086
- Issued by
- Preble County, Ohio
About this file
This document is a Request for Proposal (RFP) issued by the Ohio Department of Natural Resources (DNR) for East Harbor State Park, located in Lakeside/Marblehead, OH. The contract seeks a vendor to supply and manage gaming machines for the campground's game room, with an initial contract term from approximately April 15th to October 31st, 2025. The selected supplier will be responsible for providing and maintaining various gaming machines including video games, crane machines, air hockey, basketball, and pinball games, with a restriction that no more than 50% can be merchandisers. The park will provide electricity (28 outlets) in a 34' x 25' game room space, and the machines will be available during camp store hours (8 am - 8 pm Sunday-Thursday, 8 am - 10 pm Friday-Saturday). A site visit is strongly recommended, and the contract includes options to renew for up to three additional years.
The vendor will be required to submit a proposal detailing the number and types of games, along with a proposed commission percentage to be paid monthly to the park. The DNR will award the contract to the vendor presenting the best financial offer. Bidders must include a quote showing their proposed game mix and revenue share, with the understanding that the games must be removed by the last week of October each year when the game room is winterized. The contract will cover the main camping season from April 15th to October 31st, with specific expectations for machine maintenance, potential quarter-dispensing change machines, and alignment with the park's goal of providing a diverse gaming experience for visitors.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Addendum to Bid Quote Base Template (Non-Federal Funds)_Rev. 2024 09 13.docx | DOCX document | |
| East_Harbor_Game_room_Specifications_pm_edits__1_ (1).docx | DOCX document | |
| Standard_T_C_04-10-23.pdf | ||
| Standard_T_C_04-10-23.pdf | ||
| Addendum to Bid Quote Base Template (Non-Federal Funds)_Rev. 2024 09 13.docx | DOCX document |
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Text version
Name or Title of the Service or Supply: Gaming Machine Vending for Campground Ordering address: East Harbor State Park, 1169 North Buck Road, Lakeside/Marblehead, OH 43440
Specifications:
East Harbor State Park Campground needs to establish a new vendor contract for video/arcade machines. The selected supplier will use the space in the campground store to place machines. Machines will be available for play when the campground store is open.
Vendor supplied needs:
· Gaming machines: Video, Cranes and Merchandisers, Air Hockey, Basketball, Pinball, etc
· Change machine to dispense quarters if needed for play.
· Needed maintenance, and repair
· No more than 50% of the machines may be merchandizers. The park is interested in providing a well-rounded game experience for park visitors.
The park will supply:
· Electricity for the machines. There are 28 outlets in the space.
· Game room dimensions are 34’ X 25’. A site visit is strongly recommended if bidder is unfamiliar with the space.
· Staff around to monitor the game room
Other important details:
· The main camping season is April 15th – October 31st. The game room will be open to the public during the hours the camp store is open. Typical hours of operation are 8 am – 8 pm Sunday through Thursday and 8 am – 10 pm Friday and Saturday.
· Game room building will be closed and winterized Nov 1st. Games will need to be removed during the last week of October, prior to November 1st.
· DNR requires a multi-year contract with option to renew for up to 3 additional years. The initial contract term will be from roughly April 15th, 2025 through October 31, 2025.
· Supplier will send a monthly check for negotiated commission to the Park.
Bidder is asked to attach a quote showing proposal for using the space to include:
· Number of games and kinds
· What percentage of revenue will be returned to the park as commission.
· Other expectations or important information
Award will be to the best financial offer as determined by the State.
Awardee will be asked to sign a contract with DNR.
Delivery:
East Harbor State Park 1169 North Buck Road Lakeside/Marblehead, OH 43440 Park Manager: William Monnett image1.png
File details come from the government source that posted it. Updated .