East_Harbor_Game_room_Specifications_pm_edits__1_ (1).docx
DOCX document 30 KB Posted
- Solicitation number
- SRC0000029086
- Issued by
- Preble County, Ohio
About this file
The document is a specification sheet from the Ohio Department of Natural Resources (ODNR) for a video game concessionaire contract at East Harbor State Park Campground. The contract seeks a vendor to supply and manage gaming machines in a 34' x 25' game room, with operational hours aligned with the camp store (8 am - 8 pm Sunday-Thursday, 8 am - 10 pm Friday-Saturday) during the main camping season from April 15th to October 31st, 2025. The selected supplier will provide a diverse mix of gaming equipment, including video games, crane machines, air hockey, basketball, and pinball games, with a strict limitation that no more than 50% can be merchandisers. The initial contract term is set for 2025, with options to renew for up to three additional years, and a site visit is strongly recommended for potential bidders.
The procurement emphasizes a revenue-sharing model, with the vendor required to submit a detailed proposal including the number and types of games, along with the percentage of revenue to be returned to the park as commission. The award will be based on the best financial offer, and the vendor must remove all gaming equipment by the last week of October when the game room is winterized. The park will provide electricity through 28 available outlets, and the vendor is responsible for maintenance, repairs, and potentially a change machine for quarters. While no specific budget is outlined, the contract encourages participation from Minority Business Enterprises (MBE) and Executive Diversity, Growth and Equity (EDGE) vendors, with the expectation that the selected vendor will provide a high-quality gaming experience for campground visitors.
View the file
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| Addendum to Bid Quote Base Template (Non-Federal Funds)_Rev. 2024 09 13.docx | DOCX document | |
| Standard_T_C_04-10-23.pdf | ||
| Standard_T_C_04-10-23.pdf | ||
| Addendum to Bid Quote Base Template (Non-Federal Funds)_Rev. 2024 09 13.docx | DOCX document | |
| East_Harbor_Game_room_Specifications_pm_edits__1_ (1).docx | DOCX document |
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Text version
Name or Title of the Service or Supply: Gaming Machine Vending for Campground Ordering address: East Harbor State Park, 1169 North Buck Road, Lakeside/Marblehead, OH 43440
Specifications:
East Harbor State Park Campground needs to establish a new vendor contract for video/arcade machines. The selected supplier will use the space in the campground store to place machines. Machines will be available for play when the campground store is open.
Vendor supplied needs:
· Gaming machines: Video, Cranes and Merchandisers, Air Hockey, Basketball, Pinball, etc
· Change machine to dispense quarters if needed for play.
· Needed maintenance, and repair
· No more than 50% of the machines may be merchandizers. The park is interested in providing a well-rounded game experience for park visitors.
The park will supply:
· Electricity for the machines. There are 28 outlets in the space.
· Game room dimensions are 34’ X 25’. A site visit is strongly recommended if bidder is unfamiliar with the space.
· Staff around to monitor the game room
Other important details:
· The main camping season is April 15th – October 31st. The game room will be open to the public during the hours the camp store is open. Typical hours of operation are 8 am – 8 pm Sunday through Thursday and 8 am – 10 pm Friday and Saturday.
· Game room building will be closed and winterized Nov 1st. Games will need to be removed during the last week of October, prior to November 1st.
· DNR requires a multi-year contract with option to renew for up to 3 additional years. The initial contract term will be from roughly April 15th, 2025 through October 31, 2025.
· Supplier will send a monthly check for negotiated commission to the Park.
Bidder is asked to attach a quote showing proposal for using the space to include:
· Number of games and kinds
· What percentage of revenue will be returned to the park as commission.
· Other expectations or important information
Award will be to the best financial offer as determined by the State.
Awardee will be asked to sign a contract with DNR.
Delivery:
East Harbor State Park 1169 North Buck Road Lakeside/Marblehead, OH 43440 Park Manager: William Monnett image1.png
File details come from the government source that posted it. Updated .