Victim Witness Assistance Program Services

The County of Orange District Attorney is issuing a Request for Proposals (RFP) for comprehensive Victim Witness Assistance Program Services to be procured through a fully electronic bidding process via the County's eProcurement Portal. The primary objectives include providing crisis intervention, emergency assistance, restitution services for misdemeanor cases, witness coordination during District Attorney proceedings and Child Dependency hearings, assistance to domestic violence victims in obtaining protective orders, advocacy for victims of gang violence and human trafficking, Gang Reduction Intervention Partnership (GRIP) program case management, victim compensation program administration, and property crime victim support services. The service scope encompasses serving approximately 6,000 new victims annually through the Victim Witness Assistance Program, processing 6,500 restitution cases, coordinating 16,000 witnesses for court proceedings, assisting 3,000 domestic violence victims, supporting 1,000 children in dependency cases with 1,200 dependency case witnesses, serving 70 human trafficking victims, 300 gang violence victims, 500 GRIP participants, and processing 2,100 victim compensation applications. Respondents must demonstrate a minimum of three years of direct experience providing Victim Witness Assistance Program services to similarly-sized organizations, five years of exact or closely similar services experience, capability to provide direct services throughout Orange County, and compliance with all applicable federal regulations and California Governor's Office of Emergency Services (CalOES) grant requirements. The evaluation process consists of three phases: Phase 1 written proposals (500 points maximum), Phase 2 presentations and interviews (400 points maximum), and Phase 3 cost proposals (100 points maximum), with cost evaluated by lowest overall salary rates and indirect costs capped at 10% of the total budget per program. Key dates include a question submission deadline of March 24, 2026, at 2:00 p.m., proposal submission deadline of April 7, 2026, at 2:00 p.m., and scheduled interviews with top-ranked firms on May 4, 2026, at 10:00 a.m.; proposals must remain valid for a minimum of 365 calendar days from the closing date. The contract term runs from July 1, 2026, through June 30, 2029, with provisions for one additional two-year renewal by mutual written agreement.

The County of Orange has established local small business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preference policies as set-asides, offering certified OCLSB bidders a 5% cost deduction or 8% for businesses certified as both OCLSB and DVBE. The anticipated award value totals approximately $9.3 million across the three-year contract term, with annual funding from multiple sources including California Governor's Office of Emergency Services (CalOES) grants for the Victim Witness Assistance Program ($810,967 for July 1-September 30, 2026, escalating to $3,243,868 for October 1, 2026-September 30, 2027, and remaining at that level through September 30, 2028, before declining to $2,432,901 for the final contract period), the Unserved/Underserved Victim Advocacy and Outreach Program ($98,453 to $196,906 annually), and the Human Trafficking Victim Advocate Program ($73,500 to $147,000 annually), supplemented by County-funded programs including Restitution Services ($507,549 annually), Witness Services ($437,769 annually), Domestic Violence Services ($388,046 annually), Child Dependency Services ($159,136 annually), GRIP Case Management ($676,915 annually), Victim Compensation Program ($552,508 annually), and Victim of Property Crime Support Services ($150,000 annually). The contractor must maintain comprehensive insurance coverage including $1,000,000 Commercial General Liability, $1,000,000 Automobile Liability, statutory Workers Compensation, $1,000,000 Network Security and Privacy coverage, $1,000,000 Professional Liability, $1,000,000 Sexual Misconduct coverage, and $100,000 Employee Dishonesty coverage, along with fidelity bonds equaling 50% of each grant award within 60 days of the signed Grant Award Agreement. Selected respondents must provide valid D-U-N-S and UEI numbers, Federal Taxpayer ID, W-9 or W-8 forms, and Levine Act Campaign Contribution Disclosure Forms prior to contract award, with monthly invoice submission in arrears and net 30-day payment terms.