VHN electronic medical record (EMR) system

The Georgia Department of Public Health, specifically the MPS/Ryan White Program, is procuring a sole-source contract for the development and establishment of an electronic medical record (EMR) interface with the VHN system to enable secure and efficient receipt of Quest laboratory results. The primary deliverable is the build-out of an EMR interface that will facilitate integration between the Quest laboratory results platform and the existing VHN EMR system, with key objectives centered on ensuring secure data transmission and maintaining system functionality without introducing risk to existing core operations. The successful vendor must demonstrate exclusive and comprehensive knowledge of the proprietary system architecture, data structures, and integration capabilities of the VHN EMR system, as well as the technical expertise necessary to design, implement, and maintain system enhancements. The procurement is structured as a sole-source award without competitive bidding, based on the vendor's unique qualifications as the original developer and current steward of the VHN system. The posted date for this opportunity is May 15, 2026, with a proposal due date of May 21, 2026; no additional dates for questions, site visits, or bidders' conferences have been specified in the available documentation. No formal evaluation criteria beyond vendor qualifications and sole-source justification are detailed in the procurement documents.

This procurement contains no noted set-aside designations or restrictions on the types of organizations eligible to respond, though the sole-source determination effectively limits competition to a single qualified vendor. Harris Computer Company, identified in the justification document as the original developer and current steward of the VHN EMR system, is the incumbent vendor and sole-source provider for this work. Additionally, documentation references Mitchell and McCormick, Inc. as another identified sole-source provider for the Quest interface component. The contract encompasses integration with the existing VHN electronic medical record system infrastructure and requires seamless compatibility with current Quest laboratory result data structures and protocols. The total contract value is $22,800 over the full contract term, consisting of an initial build-out cost of $18,000 and annual maintenance fees of $4,800. No other budget ranges, award dates, or contract renewal options are specified in the available procurement documentation.