Justification and Request for Award with Harr.pdf
PDF 108 KB Posted
- Attached to
- VHN electronic medical record (EMR) system
- Solicitation number
- PE-12800-NONST-2026-000000023
- Issued by
- Georgia
About this file
This is a Justification and Request for Approval for an Award of Contract Without Competition submitted by the Georgia Department of Public Health (DPH), specifically the MPS/Ryan White Program, on May 4, 2026. The procurement concerns the build-out of an electronic medical record (EMR) interface for the VHN system to enable secure receipt of Quest laboratory results. The request is being submitted by Reginald Goddard, Business Owner, with no specified response deadline, due date, site visits, or bidder's conference noted in the documentation. No award date is explicitly stated, though the document appears to be part of an ongoing approval process requiring signatures from the Department/Division Director, Purchasing Officer, Contracts Manager, and Deputy District Health Director.
The contract value totals $22,800 over the full term, consisting of an initial build-out cost of $18,000 and annual maintenance of $4,800. Harris Computer Company is identified as the sole-source vendor based on their status as the original developer and current steward of the VHN EMR system, providing them with unique qualifications and comprehensive knowledge of the system's architecture and integration capabilities. The justification for award without competition is premised on the sole-source nature of the procurement rather than an emergency determination. The document does not indicate completed searches to verify sole-source status, required funding sources, or set-asides, and multiple approval signature lines remain blank, suggesting the request is pending departmental review and authorization.
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Other files
| File | Type | Posted |
|---|---|---|
| Vendor Sole Source Letter.pdf |
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Text version
JUSTIFICATION AND REQUEST FOR APPROVAL FOR
AN AWARD OF CONTRACT WITHOUT COMPETITION
Business Owner Name: Reginald Goddard
Date of this Request: 5/4/2026
Email: Reginald.Goddard2@dph.ga.gov
Phone Number: (770)520-7561
Department: MPS/Ryan White Program Supporting: Ryan White, STI, TB
Vendor: Harris Computer
Goods or services to be provided: Build out EMR interface
Value (Cost) of the contract for a full term: Build out $18,000.00, Annual Maintenance $4800.00
Reason for issuing award without competition (Select any that apply):
Emergency
Describe the threat to public health, welfare, or safety:
If rapid provision of the goods or services is required, describe what caused the time pressure:
What is the target/critical date for having the goods or services in place, and why:
Sole Source
Describe the vendor’s unique qualifications for performing the service, or the unique qualities of the goods sought for purchase:
Harris Computer Company is the original developer and current steward of the VHN electronic medical record (EMR) system. As the system’s developer, Harris possesses comprehensive knowledge of its architecture, data structures, and integration capabilities. This level of familiarity positions them uniquely to design, implement, and maintain system enhancements without introducing risk to core functionality.
List the searches you conducted and the sources you consulted to determine whether this qualifies as a sole source
FOR OFFICIAL USE ONLY:
APPROVAL BY DEPARTMENT/DIVISION DIRECTOR:
□ APPROVED BY PURCHASING OFFICER:
□ DENIED BY PURCHASING OFFICER:
Reason: _______________________________________________________________________
CONTRACTS MANAGER REVIEW:
DEPUTY DISTRICT HEALTH DIRECTOR:
COMMENTS/NOTES:
APPROVAL BY DEPART
DEPUTY DISTRICT HEA
File details come from the government source that posted it. Updated .