Veterans Memorial Park Education & Cultural Center Interactive Displays

Hillsborough County Board of County Commissioners is requesting sealed proposals for design, fabrication, delivery, and installation of modern interactive display exhibits for the Veterans Memorial Park Education and Cultural Center, with proposals due August 6, 2026, and a mandatory pre-proposal conference and site visit on July 9, 2026, at 11:00 A.M. Eastern Time at the Veterans Resource Center (3602 U.S. 301 North, Building 3610, Tampa, Florida).

The scope includes an outdoor weather-resistant computer-interactive display with digital park map and touch-activated links; a ceiling-mounted LED seamless panel array approximately 30 feet by 10 feet; six edge-lit acrylic disks (4 feet diameter) representing each U.S. military branch; a reception counter with accessible knee-space; and modular museum-quality educational displays comprising four portable displays, two interactive portable displays, and two mobile artifact fixtures. The RFP references Proto M2 holographic device specifications as an example specification. Delivery and installation must be completed within 90 days of purchase order issuance during normal business hours Monday through Friday, 8:00 A.M. to 4:30 P.M., excluding County-observed holidays.

The estimated project value is $800,000, with an additional $50,000 allowance for unforeseen permits, services, and commodities subject to pre-approval and County determination of fair and reasonable costs. No bid or performance bonds are required. Evaluation uses a 100-point scale: proposer understanding of scope, project approach, and implementation plan (40 points); proposer organization, staff qualifications, and experience (30 points); and proposal cost (30 points). The lowest cost proposal receives maximum cost points, with others scored proportionally. The County reserves the right to request oral presentations and best-and-final offers from top-scoring proposers.

Contractors must comply with comprehensive cybersecurity requirements aligned to NIST frameworks, including encryption (TLS 1.2 or higher in transit; AES-256 at rest), multi-factor authentication, SOC 2 Type II compliance within twelve months, annual penetration testing, annual third-party security audits, and AI/ML governance aligned to NIST AI Risk Management Framework. All data storage and processing must remain within the United States without prior written approval. Contractors must maintain specified insurance including Commercial General Liability ($1,000,000–$5,000,000), Cyber Liability ($1,000,000 minimum per claim), Professional Liability ($1,000,000–$5,000,000), Installation Floater, Directors & Officers Liability, and Physical Abuse and Molestation Insurance ($1,000,000 per occurrence). Hillsborough County must be named as Additional Insured on all liability policies except Workers' Compensation and Professional Liability, with 30 days' written notice required before any cancellation or material change. Contractors must comply with E-Verify, DHS IMAGE program best practices, and applicable federal provisions. Questions are due 14 calendar days after the solicitation issuance date, pre-proposal conference, or site visit, whichever is later, and must be submitted through Euna Procurement's messaging system. Proposals must be submitted electronically through Euna Procurement with a maximum file size of 1 gigabyte.