Vertical Transportation Systems Maintenance and Repair Services - East and South HUBS

The City University of New York (CUNY), on behalf of Facilities Shared Services, is requesting sealed bids for comprehensive maintenance, inspection, testing, repair, and emergency response services for vertical transportation systems across the East and South Facilities Shared Services Hubs, with bids due July 27, 2026. The Procurement Lobbying Act applies; all vendor communications during the restricted period must be directed to designated contacts only.

The scope encompasses elevators, escalators, wheelchair lifts, dumbwaiters, and related equipment across nine CUNY campuses: in the East Hub, LaGuardia Community College (25 elevators, 2 wheelchair lifts), Queens College (34 elevators, 1 wheelchair lift), Queensborough Community College (13 elevators), and York College (14 elevators, 8 escalators, 1 wheelchair lift); in the South Hub, Brooklyn College (35 elevators, 6 wheelchair lifts), College of Staten Island (23 elevators, 4 wheelchair lifts), Kingsborough Community College (21 elevators, 1 wheelchair lift, 1 stage lift), Medgar Evers College (11 elevators, 1 escalator), and New York City College of Technology (18 elevators). The contractor must furnish all labor, materials, supplies, parts, equipment, and related services; provide a dedicated on-site mechanic at five designated campuses during peak hours (7:00 a.m. to 4:00 p.m., Monday through Friday); maintain a central dispatch center; and provide 24-hour call-back service with fifteen-minute response during peak hours and thirty-minute response during off-peak hours. Emergency entrapment response is required within thirty minutes during regular hours and one hour during overtime. Work must comply with ASME 17.1/17.2 2022 A17.1 standards, with minimum preventive maintenance of one hour per month for hydraulic elevators, two hours per month for traction elevators, and six hours per three-month period for escalators. Material markup is capped at 10 percent above actual cost.

The contract term is five years. Pricing must include all labor, supervision, transportation, tools, equipment, materials, consumables, administrative costs, overhead, profit, and insurance on an F.O.B. Destination basis; no additional charges are permitted without written authorization. Estimated hours (500 technician and 500 helper straight-time hours annually, plus 100 technician and 100 helper overtime hours) are provided solely for determining the lowest responsible bidder; actual compensation is based on hours worked and approved by CUNY. Bidders must demonstrate financial viability and completion of at least three similar contracts within the two years preceding the bid submission deadline. No incumbent contractor has held an identical or substantially similar contract within the past five years. Bids are binding for ninety days following submission; award is contingent upon New York State Comptroller approval if the contract exceeds applicable statutory thresholds.