Verkada Equipment and Supplies

Contra Costa County is issuing an Invitation for Bid (IFB) for Verkada Equipment and Supplies, seeking to establish contracts with authorized Verkada dealers for the supply and delivery of parts and equipment on an as-needed basis. The solicitation, numbered CONTR-0000000025, was released on August 14, 2025, with bids due by September 25, 2025, at 3:00 P.M. PDT. The contract will have a five-year term, with the County reserving the right to terminate with 30 days' written notice. Dealers must provide a single fixed percentage discount from the manufacturer's current published list price for all Verkada catalog items, including newly released products. The procurement is strictly limited to equipment procurement and expressly excludes installation, configuration, programming, maintenance, or training services. Evaluation criteria will focus on the percentage discount, total bid amount for sample items, compliance with specifications, and bidder qualifications. The County may award to multiple vendors based on the most responsive and responsible bids.

The solicitation encourages participation from various business enterprise categories, including Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), and Local Business Enterprise (LBE). Bidders must be authorized Verkada dealers at the time of bid submission and maintain that status throughout the contract term. The registration form provides specific criteria for business classifications, such as SBE requirements (independently owned, principal office in California, 100 or fewer employees, $14 million or less in average annual gross receipts). Businesses are strongly encouraged to register on the BidNetDirect.com system and the county's e-Outreach system to receive ongoing notifications about business opportunities. While no specific budget range is explicitly stated, the County will place orders at its sole discretion and has implemented a "Most Favored Customer" clause to ensure competitive pricing. The procurement does not guarantee minimum or maximum purchase quantities, providing flexibility in future equipment acquisitions.