Ventilator maintenance

Missouri is requesting quotations for ongoing maintenance services for a ventilator cache comprising Hamilton T1 ventilators, Hamilton T1 ventilators with Neonatal Software package, and Hamilton H900 heated humidifiers, with quotations due August 19, 2026.

The scope requires preventive maintenance inspections, emergency repair services with a 24-hour response time, parts replacement, and technical support to maintain state of readiness. The contractor must maintain a service inventory of essential parts and provide staff training on equipment operation and maintenance protocols. The contract term is one year from the effective date with two optional one-year renewal periods at the state's discretion.

Pricing shall be submitted on a time-and-materials basis with fixed hourly rates for preventive maintenance and emergency repairs, plus actual costs for replacement parts at a mutually agreed-upon markup. Bidders must demonstrate capability to respond to emergency service calls within 24 hours and maintain appropriate licensing and certifications for ventilator servicing. Liability insurance coverage of at least one million dollars is required.

Evaluation criteria focus on cost-effectiveness, vendor qualifications, and ability to meet service delivery requirements. The solicitation may include set-asides for small businesses or minority-owned enterprises in accordance with Missouri procurement policies. Funding is provided through the Department of Health's operational budget. All vendors must comply with state procurement regulations and applicable federal and state laws. Upon contract award, the incumbent contractor must transition all service records and equipment documentation to the successor.