Ventilation Fans

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Education, issued Request for Quote (RFQ) 758 2200000041 for the procurement of ventilation fans on September 3, 2021, with a closing deadline of September 17, 2021, at 1:30 PM ET. Written questions must be submitted by September 8, 2021, at 10:00 AM ET. The solicitation seeks eight units of Haiku 52-inch ceiling fan kits rated at 100-240V/1PH with 0.019 horsepower, classified under commodity group 03140 (Fans, Industrial Types). Vendors must bid all line items to be considered responsive, and the contract will be awarded as a group award to a single vendor. All responses must be submitted electronically through the Commonwealth eProcurement system (Kentucky Vendor Self Service portal), with vendors required to register at least 24-48 hours prior to submission. Award determination will be based on a best value ranking approach with scoring allocated as follows: price (90 points) and delivery time in working days (10 points), for a total of 100 possible points, with the bidder offering the lowest price receiving maximum points and subsequent bids scored proportionally. Delivery must be stated as a specific number of working days, and vague delivery terms such as "as required" or "prompt" will render bids non-responsive; a one percent deduction per day applies to the vendor's invoice for each day delivery is missed. All quotations must be F.O.B. Destination Freight Prepaid and Allowed, with the vendor responsible for all shipping costs.

Kentucky resident bidders may receive reciprocal preference when bidding against nonresident bidders from states providing preference to their own residents. Qualified bidders, including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities, may receive preference equal to 15-20 percent of maximum points. Prior to award, vendors must submit a Kentucky Tax Registration Application (Form 10A100), certificates of authority for foreign entities if applicable, required affidavits including the Annual Affidavit certifying campaign finance compliance, tax registration status, and tax payment obligations, and Equal Employment Opportunity (EEO) forms if applicable. All prices must exclude federal excise tax and Kentucky sales or use tax. The solicitation does not specify an incumbent vendor or existing contract value; however, the specific product specification (Haiku 52-inch ceiling fan kits) suggests a defined procurement need for replacement or installation purposes within Elliott County schools or educational facilities.