Vent-Less Fryer

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Quotation (RFQ) 758 2100000051 on November 16, 2020, on behalf of the Education & Workforce Development agency to procure one countertop, automatic vent-less deep fryer for delivery to the American Printing House for the Blind in Louisville, Kentucky. The equipment specifications include a 2.75/19 lb gallon oil capacity, 70 lbs/hr production capacity, front robotic loading/dispensing, digital controls, rapid fry technology, non-stick basket, and 208v/50/60/1-ph electrical requirements at 6.0KW and 28.8 amps, with Energy Star Certification required. The unit must include a standard one-year warranty on parts and labor from the installation date, with a maximum of 15 months from the manufacturing date, and both delivery and installation must be included in the bid offer. Vendors were required to submit written questions by November 18, 2020, at 1:30 p.m. ET, with bids closing on November 25, 2020, at 1:30 p.m. ET through mandatory electronic submission via the Kentucky eProcurement system. Award determination utilized a best value ranking methodology weighted at 90 points for total cost offer, 10 points for delivery (measured in calendar days with 1% per day penalty for late delivery), and 10 points for warranty, with the lowest-price bidder receiving maximum points and other bids scored proportionally. Pricing must exclude Federal Excise Tax and Kentucky Sales or Use Tax, and all proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date.

The Commonwealth applied reciprocal preference to Kentucky resident bidders and offered preferences for qualified bidders including Kentucky Correctional Industries (20 percent preference) and qualified nonprofit entities (15 percent preference). Prior to award, vendors were required to submit the Kentucky Tax Registration Application (Revenue Form 10A100), required affidavits including the Annual Affidavit for Bidders, Offerors and Contractors certifying compliance with Kentucky campaign finance laws, sales and use tax registration requirements, and state tax payment obligations, as well as proof of Secretary of State registration for out-of-state entities. Bidders claiming qualified bidder status under 200 KAR 5:410(3), such as nonprofit corporations furthering Kentucky statutes or qualified nonprofit agencies for individuals with severe disabilities meeting seventy-five percent employment requirements, or resident bidder status under KRS 45A.494(2) were required to provide supporting documentation. The specific contract award value or budget range was not disclosed in the solicitation documents. The contract was awarded to a single vendor providing the best value to the Commonwealth, with the resulting contract serving the Education & Workforce Development agency with no specified initial contract period or renewal clause indicated.