Vendor Service Contract for Access Control and Video Surveillance

The City of Milwaukee Department of Public Works - Infrastructure is seeking a vendor service contract for access control and video surveillance systems through Bid #21498. The procurement is for a comprehensive five-year contract from January 1, 2026, through December 31, 2030, with annual extension options. Vendors must provide services including standard labor for service repairs, diagnostics, installations, programming, and emergency/after-hours support across multiple service categories. Bidders are required to submit a complete proposal package electronically through the Bonfire Portal by 4:30 PM Central Time on January 22, 2026, with mandatory documentation including the Invitation to Bid document, descriptive literature, detailed service breakdown, Form W-9, and applicable affidavits. Evaluation criteria will focus on identifying the lowest responsive and responsible bidder who complies with all specifications, with pricing to be submitted on the Attachment A - Rate Schedule. Vendors must demonstrate capability to respond within 24 hours to non-emergency calls and within two hours to emergency calls, covering various service timeframes including regular business hours, weeknights, weekends, and holidays.

The City offers significant bid preferences for local and small businesses, with preference percentages prioritized as follows: Local Business Enterprises (up to 5% or $25,000), Small Business Enterprises (up to 10% or $30,000), Milwaukee-Made/County-Made/American-Made goods (up to 12% or $27,892), and Socially Responsible Contractors (up to 5% or $25,000). While SBE participation is strongly encouraged, it is not mandatory. Vendors must provide comprehensive insurance coverage, including Worker's Compensation, Employer's Liability, Commercial General Liability, Automobile Liability, and Professional Liability, with specific minimum coverage amounts and requirements such as being issued by Wisconsin-licensed companies. The contract allows optional pricing extension to V.A.L.U.E. members and other Southeastern Wisconsin local government entities, including Milwaukee Metropolitan Sewerage District and Milwaukee Public Schools. No specific contract value or budget range is explicitly stated in the documentation, and no bid deposit, bid bond, or performance bond is required for this procurement. Successful vendors must comply with the City of Milwaukee Purchasing Contract Terms and Conditions, including ethical purchasing requirements and non-poverty wage standards.