Vending services (RE-bid)

Orangeburg-Calhoun Technical College is seeking a vending services contract through a re-bid process issued by the State of South Carolina's Fiscal Accountability Authority (SFAA), Division of Procurement Services. The procurement covers comprehensive vending services for the college's campus, requiring the successful vendor to furnish, install, maintain, and operate automatic vending equipment across seven campus locations including the Student Services Building, Learning Resource Center, Auditorium, Classroom Building, Transportation Building, campus corridors, and cafeteria areas. Vendors must provide vending machines stocked with food items, beverages, snacks, coffee, and drinks from nationally recognized brands like Pepsi, Coke, Hershey, Nestle, and Frito-Lay. The primary evaluation criterion is the commission rate, with a mandatory minimum of 30 percent on gross sales, and the award will go to the most responsible and responsive bidder offering the highest annual commission. Key submission deadlines include questions due by July 26, 2022, at 5:00 PM, online offer submissions by August 15, 2022, at 11:00 AM, and award posting on August 23, 2022. The contract term is one year with four optional one-year renewals, potentially spanning a total of five years from September 2, 2022, to September 1, 2027.

The solicitation does not specify any set-aside designations or restrictions on respondent organizations. The successful contractor must meet several critical qualifications, including maintaining health department Grade "A" ratings, obtaining all necessary federal, state, and local licenses, and employing well-groomed uniformed personnel compliant with food safety regulations. The vendor must provide new or like-new vending machines in good mechanical condition and accept multiple payment methods including cash, debit, and credit cards, bearing all technology-related expenses. Insurance requirements are robust, mandating comprehensive general liability insurance of $1,000,000 per occurrence, auto liability insurance of $1,000,000 per accident, and workers' compensation insurance as required by South Carolina law. Historical sales data from the attached documents show annual revenues ranging from $16,005.90 in 2021 to $50,260.31 in 2020, suggesting potential annual commission earnings between $4,800 and $15,078 based on the 30 percent minimum commission requirement. The college will provide utilities, general exterminating services, security, and periodic facility cleaning, while the contractor retains equipment ownership and is responsible for full accounting and monthly reporting.