Vending & pouring rights

Coastal Carolina University, located in Conway, South Carolina, is seeking a qualified vendor to provide exclusive vending and pouring rights for campus dining and athletic operations through a competitive bidding process. The solicitation covers automatic vending equipment for snacks and beverages, with current sales volumes of approximately 4,592 beverage cases and $79,056 in snack sales annually. Bidders must offer either a commission percentage of gross sales or a guaranteed annual minimum return, with specific thresholds of $100,000 for beverage vending and $25,000 for snack vending. Key qualifications include having at least three years of vending service experience, maintaining a service facility within 100 miles of the university, and providing vending machines capable of accepting debit card payments through the CINO Cash system. The procurement timeline includes a non-mandatory pre-bid conference on April 4, 2019, with questions due by April 4, 2019 at 3:00 p.m. and bids due by April 23, 2019 at 11:00 a.m. The contract is structured for an initial one-year term with four optional one-year renewals, with an anticipated start date of July 1, 2019, and an end date of June 30, 2024.

The current incumbent vendor is Pepsi, which holds the existing partnership with the University Athletics Department. The solicitation does not specify specific set-aside designations for disadvantaged enterprises. Successful bidders must provide additional services beyond vending, including negotiating athletic branding opportunities with a minimum $30,000 annual investment guarantee and approximately $20,000 in Gatorade summer camp support. The university will provide utilities and space, while the contractor assumes all equipment ownership, maintenance, repair, and personnel costs. The contract emphasizes a preference for nutrient-dense product options, including whole grain, low-sodium, plant-based protein, and items with minimal or no added sugar. Existing infrastructure requirements include integration with the CINO Cash payment system and compliance with the university's product exclusivity terms. While specific total contract value is not explicitly stated, the guaranteed minimum annual returns and commission structures suggest a potential annual revenue potential of approximately $150,000 to $200,000 for the selected vendor.