Amendment One.docx

SAP

State of South Carolina

AMENDMENT ONE

(Only items highlighted in yellow and the Q&A is subject to additional questions.)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400017352 4/10/2019

JO MARIE BROWN, CPPO, CPPB

803-896-0670 jmbrown@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: Snacks, Vending & Pouring Rights

USING GOVERNMENTAL UNIT: Coastal Carolina University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 04/23/2019 4/26/2019 at 11:00 am (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 04/04/2019 at 4/18/2019 at 3:00 pm (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Online Submission in SCEIS with Cover Pages 1 & 2

CONFERENCE TYPE: Non-Mandatory Pre-Bid DATE & TIME: 4/04/2019 at 11:30 am (As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

Coastal Carolina University Atlantic Hall Conference Room 642 Century Circle Conway, SC 29526

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply per SC Consolidated Procurement Code Section 11-35-1524

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply per SC Consolidated Procurement Code Section 11-35-1524

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION- AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

Snacks, Beverage & Pouring Rights Q&A Page 15 – Scope of Work Specifications

· Are there any guidelines or restrictions around healthy choices or certain beverage categories?

Response: The University’s goal is to offer nutrient-dense items for patrons seeking a convenient alternative to conventional vending machine options, such as options for whole grain, low sodium, plant-based protein, whole-food ingredients, and no or minimal-added sugar items.

· Vending and fountain volume includes 2017 and 2018 volume by category but food service volume is only for 2018 year. Can 2017 volume for food service bottle-can be included?

Response: The information requested is not available.

Page 18 – Scope of Work Specifications – “The Selling prices have been established by the University and are not subject to change until after the first initial term period of contract.”

· Our industry experienced significant cost of goods increases in 2018 and the pricing listed for several of these categories barely covers the cost of goods, cost of delivery and cost of equipment when review on a per price per case basis for several of these categories. Of those categories we have category leading brands and the inability to vend at an economic rate will drastically reduce the amount we can invest and guarantee in commissions. Is there any flexibility to provide suggested vend rates for brands/categories we are most concerned over for review?

Response: Selling prices have been established by the University and are not subject to change until after the first initial contract term (see page 18 of the Invitation For Bid).

Page 19 – Fiscal Matters – 2.

· Does this partnership guarantee that only the selected vendors products will be sold through concessions?

Response: Only the awarded contractor’s products will be used for fountain, bottled and can carbonated beverages and bottled water in concessions.

· Our beverage portfolio is encompassing of all known categories and competes against all other brands within each category. What is an example of a beverage supplier/brand/category that would be deemed as non-competitor?

Response: Monster Energy drink is an example of a non-competitor type drink (see page 19 of the Invitation For Bid.)

· If selected when will we have opportunity to discuss partnership with Department of Athletics?

Response: Partnership discussions with University Athletics can occur after an award is final.

· What existing beverage providers have a partnership with the Department of Athletics? For reference, what are the financial and material details of the partnership?

Response: The current beverage and pouring rights contractor, Pepsi, has a partnership with University Athletics (details are provided on page 20 of the Invitation For Bid).

Page 20-Section III – Number 2:

· As states “The University requires that the Contractor provide an annual summary reconciliation including “Vend price.” – Can the University please provide clarification as to what this means?

· Maximum Contract Period – “This is a one year contract with four one year renewal options.”

What does the renewal process look like/entail?

Response: At the end of every contract year, the University requires that an annual summary be provided that shows volume sold, price of the item (“Vend price”), total sales, commissions paid to the University, and the final amount issued to the University to satisfy the guaranteed minimum if the minimum had not already been reached during the year.

Section III –

· The Foodservice contractor (Aramark): Can the University confirm how many .5L Water cases are in the volume assumptions?

Response: Water cases totaled 4,927 cases.

Page 34 & 35 – Price Adjustments

· Can vend rate adjustments be made for year 2 if submitted 120 days prior to the end of year 1? Restrictions on adjustments “during year 1” is misleading and seeking confirmation.

Response: Price adjustment requests for year 2 are to be submitted no later than 120 days prior to the end of year 1’s contract term. This allows for approvals and a change order to be issued prior to the beginning of year 2. The approved price adjustments would then be implemented on day 1 of year 2 as long as the change was approved and the change order was complete.

Section VII – Terms and Conditions – Contractors Liability Insurance:

· Who will be the holder of the Certificate of Insurance at the University?

Response: Coastal Carolina University, including its current and former trustees, officers, directors, employees, volunteer workers, agents, assigns and students, is added to this policy as additional insured.

Page 40 – Exhibit A – Locations and Quantities of Machines

· Exhibit indicates vending 20oz bottle machines but does not specify number of coolers/fountains required for Aramark locations. Can you provide number of coolers/fountain units and type of equipment for all Aramark dining and athletic facilities? (Total equipment need) Response: Aramark’s current beverage equipment has been provided on page 15 of the Invitation For Bid. There will be the need for additional equipment as new locations and services are offered at the University. In the near future the expansion of Brooks Stadium (football stadium) will be complete which includes additional concessions stands and options that will require beverage equipment and support.

· Can we see the statements for the last 8 years of commissions?

Response: The University does not have this information available.

Page Page image1.png