Vending Machines for Westley SRRA Southbound

The State of California Department of Rehabilitation is conducting an informal competitive solicitation (RFQ #03-0813SB) to procure four categories of vending machines for the Westley SRRA Southbound rest area on Interstate 5 in Stanislaus County. The procurement includes one hot drink coffee vending machine (USI Evoke model), one ice cream vending machine (Fastcorp DIVI FC01-2 model), three snack vending machines (AMS Snack Sensit 3 Outsider High Security model), and three drink vending machines (Vendo Live Display Model 721CDL001). All equipment must be newly manufactured and delivered with full installation completed within 35 calendar days of order receipt, with machines configured within three separate alcoves at the southbound rest area. Bidders must be either the manufacturer or a factory-authorized supplier with technical expertise, adequate inventory, and repair capabilities, and must provide detailed pricing including equipment descriptions, model numbers, freight charges (FOB Destination), setup and programming costs, installation labor rates, trade-in or removal of existing machines, and 90-day warranty coverage with parts and labor at no charge. The solicitation requires submission of quotes by May 6, 2026, at 2:00 p.m., with questions due no later than three business days prior to the deadline (May 1, 2026). Award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements, with evaluation based on cost unless unique circumstances warrant otherwise. Mandatory compliance documentation includes a Bidder Declaration Form (GSPD-05-105), Post-Consumer Recycled Content Certification, Payee Data Record (STD Form 204), California seller's permit, Darfur Contracting Act Certification, federal debarment certification, GenAI disclosure, Russia sanctions compliance certification, and TACPA preference forms for California-based companies.

The solicitation includes a Small Business (SB) preference and offers a Disabled Veteran Business Enterprise (DVBE) set-aside designation, though the DVBE Incentive has been waived for this procurement. Bidders must demonstrate that they maintain commercially useful function as defined by applicable California Military and Veterans Code and Government Code sections, and any subcontractors must be identified and fully documented within ten days of selection. The procurement requires compliance with all applicable federal, state, and local regulations including ADA requirements, Underwriters Laboratories standards, California Appliance Efficiency Regulations, and EPA/DOE Energy Star Version 3.0 standards for refrigerated machines. All equipment must feature 110/120 VAC electrical service with GFCI protection, bill validators accepting $1, $5, $10, and $20 bills, keyed-alike locks, price displays, and basic programming capability for individually priced selections. The state reserves the right to inspect and reject any goods that do not meet specifications, and substitution of machines or components is prohibited without advance written consent. No budget range or award value is specified in the solicitation documents, with pricing to be determined based on competitive bids received by the submission deadline.